How To Fix HRPSGB_HER385 - HESA Record Validation Check Person.REFUOA2021.2 failed

HRPSGB_HER385 - Overview

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 385

• Message text: HESA Record Validation Check Person.REFUOA2021.2 failed

What causes this issue?

Person.REFUOA2021 must not exist where the staff member does not have an
active contract on 31 July 2020 or Contract.TERMS not equal to 1 or 2 or
(Contract.ACEMPFUN does not = 2 or 3 or (Contract.ACEMPFUN = 2 and
Contract.RESAST = 1))..

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

HRPSGB_HER385 - Details

• The SAP error message HRPSGB_HER385 typically relates to issues with the validation of HESA (Higher Education Statistics Agency) records in the context of UK higher education institutions. The specific error message you mentioned, "HESA Record Validation Check Person.REFUOA2021.2 failed," indicates that there is a problem with the data associated with the REFUOA (Reference to the field of study) for the year 2021.
  Causes:
  
  Data Entry Errors: The REFUOA field may contain invalid or incorrect data that does not conform to the expected format or values.
  Missing Data: Required fields may be missing or not populated correctly, leading to validation failures.
  Outdated Configuration: The configuration for HESA reporting may not be updated to reflect the latest requirements or changes in the REFUOA codes.
  Inconsistent Data: There may be inconsistencies between the data in the HESA record and the data in the employee's master record.
  
  Solutions:
  
  Review Data: Check the data entered in the REFUOA field for the affected