How To Fix HRPSGB_HER385 - HESA Record Validation Check Person.REFUOA2021.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 385

• Message text: HESA Record Validation Check Person.REFUOA2021.2 failed

What causes this issue?

Person.REFUOA2021 must not exist where the staff member does not have an
active contract on 31 July 2020 or Contract.TERMS not equal to 1 or 2 or
(Contract.ACEMPFUN does not = 2 or 3 or (Contract.ACEMPFUN = 2 and
Contract.RESAST = 1))..

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER385 - HESA Record Validation Check Person.REFUOA2021.2 failed ?

  The SAP error message HRPSGB_HER385 typically relates to issues with the validation of HESA (Higher Education Statistics Agency) records in the context of UK higher education institutions. The specific error message you mentioned, "HESA Record Validation Check Person.REFUOA2021.2 failed," indicates that there is a problem with the data associated with the REFUOA (Reference to the field of study) for the year 2021.
  Causes:
  
  Data Entry Errors: The REFUOA field may contain invalid or incorrect data that does not conform to the expected format or values.
  Missing Data: Required fields may be missing or not populated correctly, leading to validation failures.
  Outdated Configuration: The configuration for HESA reporting may not be updated to reflect the latest requirements or changes in the REFUOA codes.
  Inconsistent Data: There may be inconsistencies between the data in the HESA record and the data in the employee's master record.
  
  Solutions:
  
  Review Data: Check the data entered in the REFUOA field for the affected person. Ensure that it matches the valid codes and formats specified by HESA for the year 2021.
  Update Configuration: Ensure that the HESA configuration in your SAP system is up to date. This may involve updating the REFUOA codes or other related settings.
  Correct Missing Information: Identify any missing fields that are required for HESA reporting and populate them accordingly.
  Run Validation Reports: Use SAP's validation reports to identify other potential issues with HESA records. This can help in pinpointing additional errors that may need to be addressed.
  Consult Documentation: Refer to the official HESA documentation for the specific requirements related to REFUOA and ensure compliance with those standards.
  Engage with SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with their reporting standards.
  REFUOA Codes: These codes are used to classify the field of study for students and must be accurate for reporting purposes.
  SAP HR Module: The Human Resources module in SAP includes functionalities for managing employee data, including compliance with external reporting requirements like HESA.
  
  By addressing the specific issues related to the REFUOA field and ensuring that all data is accurate and compliant, you should be able to resolve the validation error.