How To Fix HRPSGB_HER368 - HESA Record Validation Check Person.REGBODY.4 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 368

• Message text: HESA Record Validation Check Person.REGBODY.4 failed

What causes this issue?

Person.REGBODY (must equal 01 or 02) where any Contract.CLINICAL =
1.(clinical academic doctors and dentists)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER368 - HESA Record Validation Check Person.REGBODY.4 failed ?

  The SAP error message HRPSGB_HER368 indicates that there is an issue with the validation of a HESA (Higher Education Statistics Agency) record, specifically related to the Person.REGBODY.4 field. This error typically arises in the context of higher education institutions in the UK that are required to submit data to HESA for reporting purposes.
  Cause:
  The error can be caused by several factors, including:
  
  
  Missing or Incorrect Data: The REGBODY.4 field may be missing or contain invalid data. This field usually relates to the registration body of the student or staff member, and if it does not match the expected values, the validation will fail.
  
  
  Data Format Issues: The data entered may not conform to the required format or length specified by HESA.
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation checks.
  
  
  Outdated Data: If the data has not been updated to reflect recent changes in HESA requirements or codes, it may lead to validation failures.
  
  
  Solution:
  To resolve the HRPSGB_HER368 error, you can take the following steps:
  
  
  Check Data Entry: Review the data entered in the REGBODY.4 field for the affected person. Ensure that it is complete and matches the expected values as per HESA guidelines.
  
  
  Validate Against HESA Codes: Cross-reference the values in the REGBODY.4 field with the official HESA registration body codes. Ensure that the code used is valid and up-to-date.
  
  
  Update Configuration: If there are configuration issues, consult with your SAP HR module administrator to ensure that the HESA reporting module is correctly configured and that all necessary updates have been applied.
  
  
  Run Data Validation Reports: Use SAP's reporting tools to run validation checks on your HESA data. This can help identify other potential issues that may not be immediately visible.
  
  
  Consult Documentation: Refer to the latest HESA documentation for any changes in reporting requirements or codes that may affect your data.
  
  
  Seek Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide essential information on how to structure and validate your data.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to HESA reporting.
  Training: Ensure that staff responsible for data entry and reporting are adequately trained on HESA requirements and SAP functionalities.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER368 error message effectively.