How To Fix HRPSGB_HER367 - HESA Record Validation Check Person.REGBODY.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 367

• Message text: HESA Record Validation Check Person.REGBODY.3 failed

What causes this issue?

Where there is more than one occurrence of Person.REGBODY they must not
be identical.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER367 - HESA Record Validation Check Person.REGBODY.3 failed ?

  The SAP error message HRPSGB_HER367 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record for a person in the SAP HR system. Specifically, the error message "HESA Record Validation Check Person.REGBODY.3 failed" suggests that there is a problem with the registration body information for a specific individual.
  Cause:
  The error typically arises due to one or more of the following reasons:
  
  Missing or Incorrect Data: The registration body information for the individual may be missing or incorrectly entered in the system.
  Invalid Combinations: The combination of data fields related to the registration body may not meet the validation rules set by HESA.
  Configuration Issues: There may be issues with the configuration of the HESA reporting in the SAP system, leading to incorrect validation checks.
  
  Solution:
  To resolve the error, you can follow these steps:
  
  
  Check Data Entry:
  
  Review the individual’s HESA record in the SAP system.
  Ensure that all required fields related to the registration body are filled out correctly.
  Verify that the registration body code is valid and corresponds to the correct institution.
  
  
  
  Validate Combinations:
  
  Check if the combination of data fields (e.g., registration body, course details, etc.) adheres to HESA's validation rules.
  Make sure that the data entered does not violate any constraints set by HESA.
  
  
  
  Consult Documentation:
  
  Refer to the HESA guidance documentation for the specific requirements related to the registration body.
  Ensure that your SAP system is configured according to the latest HESA reporting standards.
  
  
  
  Run Validation Reports:
  
  Use any available validation reports in SAP to identify other potential issues with the HESA records.
  Address any additional errors that may be flagged by these reports.
  
  
  
  Contact Support:
  
  If the issue persists after checking the data and configuration, consider reaching out to your SAP support team or HESA support for further assistance.
  They may provide insights specific to your institution's setup or any recent changes in HESA reporting requirements.
  
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding their reporting requirements is crucial for compliance.
  SAP HR Module: Familiarity with the SAP HR module and its configuration for HESA reporting can help in troubleshooting similar issues.
  User Roles: Ensure that the user performing the checks has the necessary permissions to view and edit HESA records.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER367 error in your SAP system.