How To Fix HRPSGB_HER365 - HESA Record Validation Check Person.REGBODY.1 failed

HRPSGB_HER365 - Overview

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 365

• Message text: HESA Record Validation Check Person.REGBODY.1 failed

What causes this issue?

Person.REGBODY must exist where any Contract.CLINICAL = 1, 2, 3 or 4 or
(any Activity.CCENTRE = 109 and Contract.ACEMPFUN = 1, 2, or 3 and
Contract.TERMS = 1 or 2).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

HRPSGB_HER365 - Details

• The SAP error message HRPSGB_HER365 related to HESA (Higher Education Statistics Agency) record validation typically indicates that there is an issue with the data being submitted for validation against the HESA requirements. This error specifically points to a failure in the validation check for the "Person.REGBODY.1" field, which is part of the HESA return process for higher education institutions in the UK.
  
  Cause:
  The error can be caused by several factors, including:
  
  
  Missing or Incorrect Data: The data for the individual being processed may be incomplete or incorrect. This could include missing fields, incorrect values, or values that do not conform to the expected format.
  
  
  Invalid Registration Body: The registration body code may not be valid or may not match the expected values defined by HESA.
  
  
  Data Mapping Issues: There may be issues with how the data is mapped from your SAP system to the HESA requirements.
  
  
  
  Configuration Issues: There may be configuration settings in the