How To Fix HRPSGB_HER365 - HESA Record Validation Check Person.REGBODY.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 365

• Message text: HESA Record Validation Check Person.REGBODY.1 failed

What causes this issue?

Person.REGBODY must exist where any Contract.CLINICAL = 1, 2, 3 or 4 or
(any Activity.CCENTRE = 109 and Contract.ACEMPFUN = 1, 2, or 3 and
Contract.TERMS = 1 or 2).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER365 - HESA Record Validation Check Person.REGBODY.1 failed ?

  The SAP error message HRPSGB_HER365 related to HESA (Higher Education Statistics Agency) record validation typically indicates that there is an issue with the data being submitted for validation against the HESA requirements. This error specifically points to a failure in the validation check for the "Person.REGBODY.1" field, which is part of the HESA return process for higher education institutions in the UK.
  Cause:
  The error can be caused by several factors, including:
  
  
  Missing or Incorrect Data: The data for the individual being processed may be incomplete or incorrect. This could include missing fields, incorrect values, or values that do not conform to the expected format.
  
  
  Invalid Registration Body: The registration body code may not be valid or may not match the expected values defined by HESA.
  
  
  Data Mapping Issues: There may be issues with how the data is mapped from your SAP system to the HESA requirements.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that are not aligned with the HESA reporting requirements.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Data Completeness: Review the data for the individual in question to ensure that all required fields are filled out correctly. Pay special attention to the registration body field.
  
  
  Validate Registration Body: Ensure that the registration body code being used is valid and corresponds to the list of approved registration bodies provided by HESA.
  
  
  Review Mapping Configuration: Check the mapping configuration in your SAP system to ensure that it aligns with HESA's requirements. This may involve reviewing the configuration settings in the SAP HR module.
  
  
  Run Validation Reports: Use any available validation reports or tools within SAP to identify other potential issues with the data that may not be immediately apparent.
  
  
  Consult Documentation: Refer to the HESA documentation for specific requirements related to the fields being reported. This can provide insights into what is expected and help identify discrepancies.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  
  Related Information:
  
  HESA Reporting Requirements: Familiarize yourself with the latest HESA reporting requirements and guidelines, as these can change annually.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide updates related to HESA reporting.
  Training and Resources: Consider training for staff involved in data entry and reporting to ensure they understand the requirements and how to avoid common pitfalls.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER365 error message.