How To Fix HRPSGB_HER364 - HESA Record Validation Check Person.PREVHEI.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 364

• Message text: HESA Record Validation Check Person.PREVHEI.2 failed

What causes this issue?

Person.PREVHEI (Previous higher education institution) must not exist
where Person.PREVEMP not equal to 01 or 21.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER364 - HESA Record Validation Check Person.PREVHEI.2 failed ?

  The SAP error message HRPSGB_HER364, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the validation of the "Person.PREVHEI.2" field. This error typically arises in the context of reporting requirements for higher education institutions in the UK, where specific data must be collected and reported to HESA.
  Cause:
  The error message "HESA Record Validation Check Person.PREVHEI.2 failed" usually indicates that there is a problem with the data related to a person's previous higher education institution. This could be due to several reasons, including:
  
  Missing Data: The required fields for previous higher education information may not be filled out.
  Incorrect Data Format: The data entered may not conform to the expected format or values.
  Data Consistency Issues: There may be inconsistencies between the current data and the historical data that is being referenced.
  Validation Rules: The data may not meet specific validation rules set by HESA for reporting.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Data Entry: Review the data entered for the individual in question. Ensure that all required fields related to previous higher education institutions are filled out correctly.
  
  
  Validate Data Format: Ensure that the data conforms to the expected formats. For example, check that dates are in the correct format and that any codes used for institutions are valid.
  
  
  Review HESA Guidelines: Consult the latest HESA guidelines to ensure that you are aware of the specific requirements for the "Person.PREVHEI.2" field. This may include checking for any updates or changes in reporting requirements.
  
  
  Run Validation Reports: Use SAP's validation reports to identify any other potential issues with the data that may not be immediately apparent.
  
  
  Consult Documentation: Refer to SAP documentation or HESA-specific documentation for additional context on the error and how to resolve it.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or HESA support for further assistance.
  
  
  Related Information:
  
  HESA Reporting: Understanding the requirements for HESA reporting is crucial for compliance. Institutions must ensure that they are collecting and reporting accurate data.
  SAP HR Module: Familiarity with the SAP HR module and its data structures can help in troubleshooting and resolving data-related issues.
  Data Quality Checks: Implementing regular data quality checks can help prevent such errors from occurring in the future.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER364 error message.