How To Fix HRPSGB_HER362 - HESA Record Validation Check Person.PREVEMP.5 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 362

• Message text: HESA Record Validation Check Person.PREVEMP.5 failed

What causes this issue?

Where (Person.DATEFHEI > '(Y1)-07-31' and any contract record for this
person record has (Activity.ACTSOC major groups 1, 2 or 3 and
Contract.TERMS = 1 or 2)) then Person.PREVEMP should not equal 99 (Not
known).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER362 - HESA Record Validation Check Person.PREVEMP.5 failed ?

  The SAP error message HRPSGB_HER362 indicates that there is a validation issue related to the HESA (Higher Education Statistics Agency) record, specifically concerning the previous employment information for a person. The error message Person.PREVEMP.5 failed suggests that the validation check for the previous employment data has not been met.
  Cause:
  The error typically arises due to one or more of the following reasons:
  
  Missing Data: Required fields related to previous employment may be missing or incomplete.
  Incorrect Data Format: The data entered may not conform to the expected format or standards set by HESA.
  Inconsistent Data: There may be inconsistencies between the current employment record and the previous employment record.
  Validation Rules: The data may not meet specific validation rules defined for HESA reporting.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Required Fields: Ensure that all mandatory fields related to previous employment are filled out correctly. This may include:
  
  Previous employer name
  Employment start and end dates
  Job title
  Reason for leaving
  
  
  
  Validate Data Format: Review the data entered for previous employment to ensure it adheres to the required formats (e.g., date formats, character limits).
  
  
  Cross-Check Information: Compare the previous employment data with the current employment record to ensure there are no discrepancies.
  
  
  Review HESA Guidelines: Consult the HESA reporting guidelines to ensure that all data meets the necessary criteria for submission.
  
  
  Use SAP Tools: Utilize SAP's built-in validation tools or reports to identify specific issues with the data. This may include running a report that highlights validation errors.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details on the error message and validation rules.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or a consultant who specializes in SAP HR and HESA reporting for further assistance.
  
  
  Related Information:
  
  HESA Reporting: Understanding the requirements and guidelines for HESA reporting is crucial for compliance and accurate data submission.
  SAP HR Module: Familiarity with the SAP HR module and its functionalities can help in navigating and resolving such errors effectively.
  Data Quality: Maintaining high data quality standards in HR records is essential to avoid similar validation issues in the future.
  
  By following these steps, you should be able to identify and rectify the cause of the HRPSGB_HER362 error message.