How To Fix HRPSGB_HER360 - HESA Record Validation Check Person.PREVEMP.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 360

• Message text: HESA Record Validation Check Person.PREVEMP.2 failed

What causes this issue?

Person.PREVEMP must not equal 05 or 06 where Person.DATEFHEI >=
2012-08-01.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER360 - HESA Record Validation Check Person.PREVEMP.2 failed ?

  The SAP error message HRPSGB_HER360 related to HESA (Higher Education Statistics Agency) record validation typically indicates an issue with the validation of employee records in the context of HESA reporting. The specific error Person.PREVEMP.2 failed suggests that there is a problem with the previous employment data for a person in the system.
  Cause:
  The error can be caused by several factors, including:
  
  
  Missing or Incorrect Data: The previous employment details for the employee may be incomplete or incorrectly entered. This could include missing fields, incorrect dates, or invalid employment types.
  
  
  Data Format Issues: The data entered may not conform to the expected format required by HESA standards.
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, which could lead to validation failures.
  
  
  Business Rules Violations: The data may not comply with specific business rules set for HESA reporting, such as the requirement for certain fields to be populated based on the employee's status.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Review Previous Employment Data: Check the employee's record for the previous employment details. Ensure that all required fields are filled out correctly and that the data adheres to the expected formats.
  
  
  Validate Against HESA Requirements: Cross-reference the data with HESA reporting requirements to ensure compliance. This may involve checking the HESA guidance documentation for the specific fields and values expected.
  
  
  Check Configuration Settings: Review the configuration settings for the HESA reporting module in SAP. Ensure that all necessary settings are correctly configured and that there are no discrepancies.
  
  
  Run Validation Reports: Use any available validation reports or tools within SAP to identify other potential issues with the employee records that may not be immediately apparent.
  
  
  Consult Documentation: Refer to SAP documentation or HESA guidelines for specific details on the error and how to correct it.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with specific reporting requirements, which include accurate employee records.
  SAP HR Module: The Human Resources module in SAP includes functionalities for managing employee data, payroll, and reporting, including compliance with external reporting requirements like HESA.
  Error Logs: Check SAP error logs for additional context or related errors that may provide more insight into the issue.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER360 error message.