How To Fix HRPSGB_HER358 - HESA Record Validation Check Person.PARLEAVE.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 358

• Message text: HESA Record Validation Check Person.PARLEAVE.3 failed

What causes this issue?

Where multiple occurrences of Person.PARLEAVE (Parental leave) exist
they must not be identical or equal '1' and '2' (Maternity and
additional paternity leave).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER358 - HESA Record Validation Check Person.PARLEAVE.3 failed ?

  The SAP error message HRPSGB_HER358 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the PARLEAVE field. This error typically arises in the context of reporting for higher education institutions in the UK, where specific data fields must meet certain criteria for compliance with HESA reporting standards.
  Cause:
  The error HRPSGB_HER358 specifically points to a failure in the validation check for the PARLEAVE field in the HESA record. The PARLEAVE field is used to indicate the type of leave a staff member is on, and the validation check may fail due to one or more of the following reasons:
  
  Invalid Data Entry: The value entered in the PARLEAVE field may not conform to the expected values defined by HESA.
  Missing Data: The field may be required but left blank or not filled out correctly.
  Incorrect Configuration: There may be an issue with the configuration of the HESA reporting module in SAP, leading to incorrect validation rules being applied.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Data Entry: Review the data entered in the PARLEAVE field for the affected personnel record. Ensure that it matches the valid options specified by HESA. Common values might include types of leave such as maternity leave, sick leave, etc.
  
  
  Update Missing Information: If the PARLEAVE field is required and is currently blank, fill in the appropriate value based on the staff member's leave status.
  
  
  Consult HESA Guidelines: Refer to the latest HESA guidelines or documentation to ensure that you are using the correct codes and values for the PARLEAVE field.
  
  
  Check Configuration: If you suspect that the issue may be due to incorrect configuration in the SAP system, consult with your SAP HR module administrator or technical team to verify that the HESA reporting settings are correctly configured.
  
  
  Run Validation Checks: After making the necessary corrections, run the validation checks again to ensure that the error has been resolved.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Compliance with their reporting standards is crucial for institutions to maintain funding and accreditation.
  SAP HR Module: The SAP HR module includes various functionalities for managing employee data, including reporting capabilities for compliance with external standards like HESA.
  Documentation and Support: Always refer to the official SAP documentation for the HR module and HESA reporting for the most accurate and detailed information. If issues persist, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPSGB_HER358 error message.