How To Fix HRPSGB_HER356 - HESA Record Validation Check Person.PARLEAVE.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 356

• Message text: HESA Record Validation Check Person.PARLEAVE.1 failed

What causes this issue?

Person.PARLEAVE (Parental leave) should not equal 1 (Maternity leave)
where Person.SEXID = 1. (Male)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER356 - HESA Record Validation Check Person.PARLEAVE.1 failed ?

  The SAP error message HRPSGB_HER356 indicates that there is an issue with the validation of a HESA (Higher Education Statistics Agency) record, specifically related to the PARLEAVE field in the context of employee data. This error typically arises during the process of preparing and submitting HESA returns, which are required for institutions in the UK to report on various aspects of student and staff data.
  Cause:
  The error message HRPSGB_HER356 HESA Record Validation Check Person.PARLEAVE.1 failed suggests that the validation check for the PARLEAVE field has not been met. This could be due to several reasons, including:
  
  
  Incorrect Data Entry: The PARLEAVE field may contain invalid or unexpected values. This field typically indicates the type of leave an employee is on (e.g., maternity leave, sick leave, etc.).
  
  
  Missing Data: The required data for the PARLEAVE field may be missing or not properly filled out in the employee's record.
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation rules being applied.
  
  
  Data Consistency: There may be inconsistencies between the PARLEAVE field and other related fields in the employee's record.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Data Entry: Review the employee's record and ensure that the PARLEAVE field is populated with valid data. Refer to the HESA guidelines for acceptable values.
  
  
  Complete Missing Information: If the PARLEAVE field is empty or incomplete, fill in the necessary information according to the employee's leave status.
  
  
  Validate Configuration: Ensure that the HESA reporting configuration in SAP is set up correctly. This may involve checking the validation rules and ensuring they align with the latest HESA requirements.
  
  
  Run Validation Reports: Use SAP's reporting tools to run validation checks on HESA data. This can help identify other potential issues that may be causing the validation to fail.
  
  
  Consult Documentation: Refer to SAP documentation or HESA guidelines for specific requirements related to the PARLEAVE field and other relevant fields.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with their reporting requirements, which include accurate data on staff and students.
  SAP HR Module: The Human Resources module in SAP includes various functionalities for managing employee data, including leave management and reporting.
  Validation Checks: SAP provides various validation checks to ensure data integrity and compliance with external reporting requirements. Understanding these checks can help in troubleshooting errors.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPSGB_HER356 error message.