How To Fix HRPSGB_HER354 - HESA Record Validation Check Person.ORCID.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 354

• Message text: HESA Record Validation Check Person.ORCID.1 failed

What causes this issue?

Person.ORCID should exist for staff where any Contract is
(Contract.ACEMPFUN = 2 or 3 and Contract.SIGRES = 1 and Contract.RESAST
<> 1)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER354 - HESA Record Validation Check Person.ORCID.1 failed ?

  The SAP error message HRPSGB_HER354 related to the HESA (Higher Education Statistics Agency) record validation typically indicates an issue with the ORCID (Open Researcher and Contributor ID) field for a person record in the SAP system. This error is part of the validation checks that ensure the data being submitted complies with HESA requirements.
  Cause:
  The error message HRPSGB_HER354 HESA Record Validation Check Person.ORCID.1 failed usually arises due to one or more of the following reasons:
  
  Missing ORCID: The ORCID field may be empty or not populated for the individual in question.
  Invalid ORCID Format: The ORCID provided may not conform to the expected format (e.g., it should be a 16-character alphanumeric string).
  Incorrect Data Entry: There may be typographical errors or incorrect data in the ORCID field.
  Data Not Updated: The ORCID may not have been updated in the system after a recent change or assignment.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  Check ORCID Entry: Verify that the ORCID is correctly entered in the relevant personnel record. Ensure that it is not empty and follows the correct format.
  Update ORCID: If the ORCID is missing or incorrect, update the personnel record with the correct ORCID.
  Data Validation: Ensure that the data entered complies with HESA requirements. You may need to refer to the HESA guidelines for the correct format and requirements for ORCID.
  Re-run Validation: After making the necessary corrections, re-run the validation check to ensure that the error has been resolved.
  Consult Documentation: If you are unsure about the correct ORCID format or requirements, consult the HESA documentation or your institution's data management guidelines.
  
  Related Information:
  
  HESA Reporting: HESA collects data from higher education institutions in the UK, and accurate data submission is crucial for compliance.
  ORCID: ORCID is a unique identifier for researchers and contributors, helping to distinguish their work and affiliations.
  SAP HR Module: This error is typically encountered in the SAP HR module, which manages employee records and related data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical expert familiar with HESA reporting and SAP HR configurations.