How To Fix HRPSGB_HER355 - HESA Record Validation Check Person.ORCID.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 355

• Message text: HESA Record Validation Check Person.ORCID.2 failed

What causes this issue?

Person.ORCID should exist for at least 50% of eligible staff

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER355 - HESA Record Validation Check Person.ORCID.2 failed ?

  The SAP error message HRPSGB_HER355, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the ORCID (Open Researcher and Contributor ID) field for a person in the system. This error typically arises during the validation process when generating HESA returns, which are required for reporting purposes in the UK higher education sector.
  Cause:
  The error message "HESA Record Validation Check Person.ORCID.2 failed" suggests that the ORCID value associated with a person record does not meet the validation criteria set by HESA. Common causes for this error include:
  
  Missing ORCID: The individual does not have an ORCID assigned in the system.
  Invalid ORCID Format: The ORCID provided does not conform to the expected format (e.g., it should be a 16-character alphanumeric string).
  Incorrect ORCID: The ORCID may be incorrect or not associated with the individual in question.
  Data Entry Errors: There may be typographical errors in the ORCID field.
  
  Solution:
  To resolve the HRPSGB_HER355 error, you can take the following steps:
  
  
  Check ORCID Assignment:
  
  Verify that the individual has a valid ORCID assigned in the system. If not, you may need to obtain and enter a valid ORCID.
  
  
  
  Validate ORCID Format:
  
  Ensure that the ORCID follows the correct format. It should be a 16-character string, typically formatted as 0000-0002-1825-0097.
  
  
  
  Correct Data Entry:
  
  Review the ORCID entry for any typographical errors. Correct any mistakes found.
  
  
  
  Consult Documentation:
  
  Refer to the HESA guidelines and SAP documentation for specific requirements regarding ORCID entries.
  
  
  
  Test Validation:
  
  After making corrections, re-run the validation check to ensure that the error has been resolved.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or HESA support for further assistance.
  
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Accurate reporting is crucial for compliance and funding purposes.
  ORCID: ORCID provides a unique identifier for researchers, helping to distinguish their work and contributions. It is increasingly required for academic and research-related reporting.
  SAP HR Module: The error is related to the SAP Human Resources module, which manages employee data and reporting.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER355 error in your SAP system.