How To Fix HRPSGB_HER357 - HESA Record Validation Check Person.PARLEAVE.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 357

• Message text: HESA Record Validation Check Person.PARLEAVE.2 failed

What causes this issue?

Person.PARLEAVE (Parental leave) should not equal 2 (Additional
paternity leave) where Person.SEXID = 2.(Female)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER357 - HESA Record Validation Check Person.PARLEAVE.2 failed ?

  The SAP error message HRPSGB_HER357 indicates that there is an issue with the validation of a HESA (Higher Education Statistics Agency) record, specifically related to the PARLEAVE field. This error typically arises in the context of processing HESA returns for higher education institutions in the UK, where specific data fields must meet certain validation criteria.
  Cause:
  The error message HRPSGB_HER357 HESA Record Validation Check Person.PARLEAVE.2 failed suggests that the PARLEAVE field, which is used to indicate the type of leave a person is on (such as maternity leave, sick leave, etc.), does not meet the expected validation rules. Common causes for this error include:
  
  Incorrect Data Entry: The value entered in the PARLEAVE field may not conform to the predefined codes or formats expected by the HESA validation rules.
  Missing Data: The PARLEAVE field may be empty or not populated when it should be.
  Inconsistent Data: The value in the PARLEAVE field may conflict with other related fields or records, leading to validation failure.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Data Entry: Review the value entered in the PARLEAVE field for the affected record. Ensure that it matches the valid codes specified by HESA. Refer to the HESA documentation for the correct codes and formats.
  
  
  Populate Missing Fields: If the PARLEAVE field is empty, determine the appropriate leave type for the individual and enter the correct value.
  
  
  Cross-Reference Related Fields: Ensure that the value in the PARLEAVE field is consistent with other related fields in the record. For example, if the individual is on maternity leave, ensure that other fields related to maternity leave are also correctly populated.
  
  
  Consult HESA Guidelines: Review the latest HESA guidelines and validation rules to ensure compliance. This may involve checking for updates or changes in the reporting requirements.
  
  
  Testing and Validation: After making corrections, re-run the validation checks to ensure that the error has been resolved.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with HESA's reporting requirements, which include accurate data entry for various fields.
  SAP HR Module: The error is related to the SAP HR module, which handles employee data and reporting. Familiarity with the HR module and its configuration can be beneficial in troubleshooting such issues.
  Documentation and Support: If the issue persists, consult SAP documentation or reach out to your SAP support team for further assistance. They may provide insights specific to your system configuration or any known issues.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPSGB_HER357 error message.