How To Fix HRPSGB_HER361 - HESA Record Validation Check Person.PREVEMP.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 361

• Message text: HESA Record Validation Check Person.PREVEMP.3 failed

What causes this issue?

Person.PREVEMP must not equal 20 (Working in the voluntary sector) where
Person.DATEFHEI is after 2014-07-31

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER361 - HESA Record Validation Check Person.PREVEMP.3 failed ?

  The SAP error message HRPSGB_HER361, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the validation of the "PREVEMP" (Previous Employment) field for a person in the HR system. This error typically arises during the process of submitting HESA data, which is required for reporting purposes in the UK higher education sector.
  Cause:
  The error message "HESA Record Validation Check Person.PREVEMP.3 failed" suggests that there is a problem with the data related to a person's previous employment history. Common causes for this error include:
  
  Missing Data: Required fields related to previous employment may be incomplete or missing.
  Incorrect Data Format: The data entered may not conform to the expected format or values.
  Inconsistent Data: There may be inconsistencies between the current employment record and the previous employment data.
  Validation Rules: The data may not meet specific validation rules set by HESA for previous employment records.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  Review Previous Employment Data: Check the previous employment records for the individual in question. Ensure that all required fields are filled out correctly.
  Correct Data Format: Ensure that the data entered adheres to the required formats (e.g., dates, employment types).
  Cross-Check with Current Employment: Verify that the previous employment data is consistent with the current employment record. For example, ensure that the dates do not overlap incorrectly.
  Consult HESA Guidelines: Refer to the latest HESA data submission guidelines to ensure compliance with their requirements.
  Run Validation Checks: Use any available validation tools within SAP to check for errors in the HESA data before submission.
  Seek Help from HR or IT: If you are unable to resolve the issue, consult with your HR department or IT support team for further assistance.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with their reporting requirements.
  SAP HR Module: The SAP HR module includes functionalities for managing employee data, including previous employment records, which are crucial for accurate reporting.
  Error Logs: Check SAP error logs for additional details that may provide more context about the validation failure.
  
  By following these steps, you should be able to identify and correct the issues causing the HRPSGB_HER361 error, allowing for successful HESA record validation.