How To Fix HRPSGB_HER363 - HESA Record Validation Check Person.PREVHEI.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 363

• Message text: HESA Record Validation Check Person.PREVHEI.1 failed

What causes this issue?

Person.PREVHEI (Previous higher education institution) must exist where
Person.PREVEMP = 01 and any Activity.ACTSOC begins with 1, 2 or 3.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER363 - HESA Record Validation Check Person.PREVHEI.1 failed ?

  The SAP error message HRPSGB_HER363, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the validation of the "Person.PREVHEI.1" field in the HESA record. This error typically arises in the context of higher education institutions in the UK that are required to submit data to HESA for reporting purposes.
  Cause:
  The error can be caused by several factors, including:
  
  
  Missing or Incorrect Data: The "PREVHEI" field may be missing or contain invalid data. This field is used to capture information about a person's previous higher education institution.
  
  
  Data Format Issues: The data entered may not conform to the expected format or values defined by HESA standards.
  
  
  Validation Rules: The data may not meet specific validation rules set by HESA, such as logical inconsistencies (e.g., a person cannot have a previous higher education institution if they are a first-time student).
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation checks.
  
  
  Solution:
  To resolve the HRPSGB_HER363 error, you can take the following steps:
  
  
  Check Data Entry: Review the data entered for the "PREVHEI" field. Ensure that it is complete and accurate. Verify that the previous higher education institution is correctly recorded.
  
  
  Validate Against HESA Standards: Ensure that the data complies with HESA's requirements. Refer to the latest HESA guidance documentation for the correct values and formats.
  
  
  Review Validation Rules: Check the validation rules that are applied to the HESA records in your SAP system. Ensure that they are correctly configured and that the data meets these rules.
  
  
  Consult SAP Documentation: Look for any specific notes or documentation from SAP regarding the HRPSGB_HER363 error. There may be patches or updates that address known issues.
  
  
  Testing: After making corrections, run the validation check again to see if the error persists.
  
  
  Seek Support: If the issue continues, consider reaching out to your SAP support team or consulting with SAP experts who specialize in HESA reporting.
  
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide essential information on how to structure and validate the data.
  SAP Notes: Check the SAP Support Portal for any relevant notes or updates related to HESA reporting and the specific error message.
  Training and Documentation: Ensure that staff involved in data entry and reporting are trained on the HESA requirements and the SAP system's functionalities.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER363 error effectively.