How To Fix HRPSGB_HER366 - HESA Record Validation Check Person.REGBODY.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 366

• Message text: HESA Record Validation Check Person.REGBODY.2 failed

What causes this issue?

Person.REGBODY should only exist where there is a Contract.CLINICAL = 1,
2, 3, or 4 or there is a Contract with (any Activity.CCENTRE = 109 and
Contract.ACEMPFUN = 1, 2, or 3 and Contract.TERMS = 1 or 2).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER366 - HESA Record Validation Check Person.REGBODY.2 failed ?

  The SAP error message HRPSGB_HER366 related to the HESA (Higher Education Statistics Agency) record validation typically indicates that there is an issue with the data being submitted for validation against the HESA requirements. The specific error Person.REGBODY.2 suggests that there is a problem with the registration body information for a person in the system.
  Cause:
  The error can be caused by several factors, including:
  
  Missing or Incorrect Data: The registration body information for the individual may be missing or incorrectly entered in the system.
  Invalid Registration Body: The registration body code may not be valid or recognized by the HESA system.
  Data Format Issues: The data format for the registration body may not conform to the expected standards.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check Data Entry: Review the individual’s record in the SAP system to ensure that all required fields related to the registration body are filled out correctly.
  Validate Registration Body: Ensure that the registration body code used is valid and corresponds to the list of recognized registration bodies provided by HESA.
  Correct Data Format: Make sure that the data entered follows the required format as specified by HESA guidelines.
  Consult Documentation: Refer to the HESA documentation or SAP notes related to HESA reporting for any specific requirements or updates.
  Run Validation Reports: Use any available validation reports in SAP to identify other potential issues with the data that may not be directly related to the registration body.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or HESA support for further assistance.
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide essential information on how to structure and validate data submissions.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to HESA reporting.
  Training and Documentation: Ensure that staff responsible for data entry and reporting are trained on the HESA requirements and the SAP system's functionalities.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPSGB_HER366 error message.