How To Fix HRPSGB_HER349 - HESA Record Validation Check Person.LOCLEAVE.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 349

• Message text: HESA Record Validation Check Person.LOCLEAVE.3 failed

What causes this issue?

Person.LOCLEAVE must not exist where Person.DATELEFT exists and any
Contract.RESCON is coded 8.(Death)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER349 - HESA Record Validation Check Person.LOCLEAVE.3 failed ?

  The SAP error message HRPSGB_HER349, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the validation of the "Person.LOCLEAVE.3" field in the HESA record. This error typically arises during the process of generating or validating HESA returns, which are required for reporting purposes in the higher education sector in the UK.
  Cause:
  The error can be caused by several factors, including:
  
  Incorrect Data Entry: The data entered in the relevant fields may not meet the required format or criteria set by HESA.
  Missing Information: Required fields may be left blank or not filled out correctly, leading to validation failures.
  Inconsistent Data: There may be inconsistencies between the data in the HESA record and the data in the employee's master record.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  To resolve the HRPSGB_HER349 error, you can take the following steps:
  
  
  Review the HESA Data: Check the specific HESA record for the individual in question. Ensure that all required fields are filled out correctly and that the data adheres to HESA's validation rules.
  
  
  Correct Data Entry: If you identify any incorrect or missing data, update the employee's record in SAP to ensure that all necessary information is provided and formatted correctly.
  
  
  Consult HESA Guidelines: Refer to the latest HESA guidelines and documentation to ensure compliance with the reporting requirements. This can help you understand what specific data is required for the "Person.LOCLEAVE.3" field.
  
  
  Run Validation Checks: Use SAP's validation tools to run checks on the HESA data before submission. This can help identify any other potential issues that may cause validation failures.
  
  
  Check Configuration: If the issue persists, review the configuration settings for the HESA reporting module in SAP. Ensure that all settings are correctly configured according to HESA requirements.
  
  
  Seek Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding the reporting requirements and data standards is crucial for compliance.
  SAP HR Module: Familiarity with the SAP HR module and its functionalities can help in navigating and resolving issues related to employee records and reporting.
  Documentation: Always refer to the latest SAP documentation and HESA guidelines for updates on data requirements and validation rules.
  
  By following these steps, you should be able to identify and correct the issues leading to the HRPSGB_HER349 error message.