How To Fix HRPSGB_HER347 - HESA Record Validation Check Person.LOCLEAVE.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 347

• Message text: HESA Record Validation Check Person.LOCLEAVE.1 failed

What causes this issue?

Person.LOCLEAVE must exist where Person.DATELEFT exists and (no
Contract.RESCON = 8) and any (Contract.TERMS = 1 or 2 and any
(Activity.ACTSOC begins with 1, 2 or 3)).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER347 - HESA Record Validation Check Person.LOCLEAVE.1 failed ?

  The SAP error message HRPSGB_HER347 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the Person.LOCLEAVE.1 field. This error typically arises during the process of validating HESA records for reporting purposes in the higher education sector in the UK.
  Cause:
  The error can be caused by several factors, including:
  
  
  Incorrect Data Entry: The LOCLEAVE field may contain invalid or missing data. This field is used to indicate the location of the employee's leave, and if it does not meet the required format or criteria, the validation will fail.
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP. If the system is not set up correctly to handle the data for HESA reporting, it can lead to validation errors.
  
  
  Data Consistency: There may be inconsistencies in the employee's data, such as mismatched records or missing mandatory fields that are required for HESA reporting.
  
  
  Solution:
  To resolve the HRPSGB_HER347 error, you can take the following steps:
  
  
  Check Data Entry: Review the data entered in the LOCLEAVE field for the affected employee. Ensure that it is correctly filled out according to the HESA requirements. Look for any typos, incorrect codes, or missing information.
  
  
  Validate Configuration: Ensure that the HESA reporting configuration in your SAP system is set up correctly. This may involve checking the settings in the relevant infotypes and ensuring that all necessary fields are configured properly.
  
  
  Run Data Consistency Checks: Use SAP tools to run data consistency checks on employee records. This can help identify any discrepancies or missing information that may be causing the validation error.
  
  
  Consult Documentation: Refer to the official SAP documentation or HESA guidelines for specific requirements related to the LOCLEAVE field. This can provide insights into what is expected and help you correct any issues.
  
  
  Seek Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting. They can provide more tailored assistance based on your specific system configuration and data.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding the requirements for HESA reporting is crucial for compliance.
  SAP HR Module: Familiarity with the SAP HR module and its infotypes can help in troubleshooting issues related to employee data.
  Error Logs: Check SAP error logs for additional details that may provide more context about the validation failure.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER347 error in your SAP system.