How To Fix HRPSGB_HER345 - HESA Record Validation Check Person.GOVFLAG.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 345

• Message text: HESA Record Validation Check Person.GOVFLAG.3 failed

What causes this issue?

Where Person.GOVFLAG = 2 then Person.Governor entity must not exist

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER345 - HESA Record Validation Check Person.GOVFLAG.3 failed ?

  The SAP error message HRPSGB_HER345 related to the HESA (Higher Education Statistics Agency) record validation typically indicates an issue with the validation of the GOVFLAG field in the HESA record for a person. This error is often encountered in the context of higher education institutions in the UK that are required to submit data to HESA.
  Cause:
  The error message GOVFLAG.3 failed suggests that the value in the GOVFLAG field does not meet the expected criteria or is invalid. The GOVFLAG field is used to indicate whether a student is a government-funded student or not. The possible values for this field are usually defined by HESA guidelines, and if the value does not conform to these guidelines, the validation will fail.
  Common causes for this error include:
  
  Incorrect Data Entry: The value entered in the GOVFLAG field may be incorrect or not aligned with the expected values.
  Missing Data: The GOVFLAG field may be empty or not populated when it should be.
  Data Mapping Issues: There may be issues with how data is mapped from the source system to the HESA reporting structure.
  Outdated Configuration: The configuration for HESA reporting may be outdated or not aligned with the latest HESA requirements.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check the Value of GOVFLAG: Review the value entered in the GOVFLAG field for the affected person. Ensure that it matches the valid options defined by HESA. The valid values can typically be found in the HESA documentation.
  
  
  Update the Data: If the value is incorrect, update it to the correct value based on the guidelines provided by HESA.
  
  
  Ensure Data Completeness: Make sure that all required fields, including GOVFLAG, are populated correctly before running the validation check.
  
  
  Review Mapping and Configuration: If the issue persists, review the data mapping and configuration settings in your SAP system to ensure they align with the current HESA reporting requirements.
  
  
  Consult Documentation: Refer to the latest HESA documentation for any updates or changes in the reporting requirements that may affect the GOVFLAG field.
  
  
  Testing: After making the necessary changes, re-run the validation check to ensure that the error has been resolved.
  
  
  Related Information:
  
  HESA Guidelines: Always refer to the latest HESA guidelines for the specific reporting year to ensure compliance.
  SAP Notes: Check SAP Notes for any known issues or patches related to HESA reporting and the specific error message.
  Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or HESA support for further assistance.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPSGB_HER345 error message.