How To Fix HRPSGB_HER343 - HESA Record Validation Check Person.GOVFLAG.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 343

• Message text: HESA Record Validation Check Person.GOVFLAG.1 failed

What causes this issue?

Person.GOVFLAG must exist if provider is English, Scottish or Welsh.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER343 - HESA Record Validation Check Person.GOVFLAG.1 failed ?

  The SAP error message HRPSGB_HER343 indicates that there is a validation issue related to the HESA (Higher Education Statistics Agency) record, specifically concerning the GOVFLAG field. This field is used to indicate whether a person is a government-funded student or not, and the validation check has failed for some reason.
  Cause:
  The error can occur due to several reasons, including:
  
  Incorrect Data Entry: The GOVFLAG field may have been populated incorrectly or left blank when it should have a specific value (e.g., 'Y' for yes, 'N' for no).
  Missing Required Fields: Other related fields that are necessary for the validation of the GOVFLAG might be missing or incorrectly filled.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation rules being applied.
  Data Consistency: There may be inconsistencies in the data that conflict with the validation rules set for the HESA records.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check Data Entry: Review the data entered for the GOVFLAG field and ensure it is populated correctly. Make sure it adheres to the expected values.
  Review Related Fields: Check other related fields in the HESA record to ensure they are filled out correctly and consistently.
  Consult Documentation: Refer to the SAP documentation or HESA guidelines to understand the requirements for the GOVFLAG field and any related fields.
  Run Validation Reports: Use any available validation reports in SAP to identify other potential issues with the HESA records.
  Configuration Review: If the issue persists, consult with your SAP HR module administrator or technical team to review the configuration settings for HESA reporting.
  Testing: After making corrections, re-run the validation check to ensure that the error has been resolved.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with their reporting requirements, which include accurate data entry in SAP.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to HESA reporting.
  User Training: Ensure that users responsible for data entry are trained on the importance of accurate data entry for HESA records.
  
  If the problem continues after following these steps, it may be beneficial to reach out to SAP support or your internal IT team for further assistance.