How To Fix HRPSGB_HER341 - HESA Record Validation Check Person.Governor.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 341

• Message text: HESA Record Validation Check Person.Governor.1 failed

What causes this issue?

The Governor entity must exist where Person.GOVFLAG = 1 (Yes).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER341 - HESA Record Validation Check Person.Governor.1 failed ?

  The SAP error message HRPSGB_HER341 typically relates to issues with the validation of HESA (Higher Education Statistics Agency) records in the context of HR (Human Resources) data management. This specific error indicates that the validation check for the "Person.Governor.1" field has failed, which usually means that there is an issue with the data associated with a person's governor status in the HESA record.
  Cause:
  
  
  Missing or Incorrect Data: The most common cause of this error is that the required data for the "Person.Governor.1" field is either missing or incorrectly formatted. This could include:
  
  The governor status not being set.
  Incorrect values that do not conform to the expected format or options.
  
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, which could lead to validation checks failing.
  
  
  Data Integrity Issues: There may be inconsistencies in the data that prevent the validation from passing, such as mismatched records or outdated information.
  
  
  Solution:
  
  
  Check Data Entry: Review the data for the individual associated with the error. Ensure that the "Person.Governor.1" field is populated correctly and that it adheres to the expected values defined by HESA.
  
  
  Update Records: If the data is incorrect or missing, update the records accordingly. Make sure that all required fields are filled out and that the values are valid.
  
  
  Review Configuration: If the data appears correct, check the configuration settings for HESA reporting in SAP. Ensure that all necessary settings are properly configured.
  
  
  Run Validation Checks: After making corrections, run the validation checks again to see if the error persists.
  
  
  Consult Documentation: Refer to SAP documentation or HESA guidelines for specific requirements related to the "Person.Governor.1" field to ensure compliance.
  
  
  Seek Support: If the issue cannot be resolved through the above steps, consider reaching out to your SAP support team or consulting with a specialist who has experience with HESA reporting in SAP.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with specific reporting standards, and errors in data can lead to compliance issues.
  SAP HR Module: Understanding the HR module in SAP and how it integrates with HESA reporting can help in troubleshooting such errors.
  Data Validation: Familiarize yourself with the data validation rules set by HESA to ensure that all records meet the necessary criteria.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER341 error message.