How To Fix HRPSGB_HER339 - HESA Record Validation Check Person.ETHNIC.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 339

• Message text: HESA Record Validation Check Person.ETHNIC.2 failed

What causes this issue?

For providers in Scotland Person.ETHNIC must not equal 10 or 14.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER339 - HESA Record Validation Check Person.ETHNIC.2 failed ?

  The SAP error message HRPSGB_HER339 indicates that there is an issue with the validation of the HESA (Higher Education Statistics Agency) record, specifically related to the ethnic background of a person in the system. The error message "HESA Record Validation Check Person.ETHNIC.2 failed" suggests that the ethnic data for a person does not meet the required validation criteria set by HESA.
  Cause:
  
  Invalid Ethnic Code: The ethnic background code entered for the individual may not be valid or may not conform to the expected values defined by HESA.
  Missing Data: The ethnic background field may be empty or not filled out correctly.
  Incorrect Data Format: The data entered may not be in the correct format or may contain invalid characters.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  
  Check Ethnic Code: Verify that the ethnic background code entered for the individual is valid and corresponds to the codes defined by HESA. You can refer to the latest HESA guidelines for the correct codes.
  Complete Required Fields: Ensure that all required fields related to ethnic background are filled out correctly in the employee's record.
  Data Format: Make sure that the data entered is in the correct format and does not contain any invalid characters.
  Review Configuration: Check the configuration settings for HESA reporting in SAP to ensure that they are set up correctly. This may involve consulting with your SAP HR module administrator or technical team.
  Testing: After making corrections, run the validation check again to ensure that the error has been resolved.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with HESA requirements for reporting staff and student data, including ethnic backgrounds.
  SAP HR Module: The SAP HR module includes functionalities for managing employee data, including demographic information required for compliance with various reporting standards.
  Documentation: Refer to SAP documentation and HESA guidelines for detailed information on the required data fields and validation rules.
  
  If the issue persists after following these steps, it may be necessary to consult with SAP support or your internal IT team for further assistance.