How To Fix HRPSGB_HER338 - HESA Record Validation Check Person.ETHNIC.1 failed

HRPSGB_HER338 - Overview

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 338

• Message text: HESA Record Validation Check Person.ETHNIC.1 failed

What causes this issue?

For providers in England and Wales Person.ETHNIC must not equal 13, 14
or 19.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

HRPSGB_HER338 - Details

• The SAP error message HRPSGB_HER338 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the ethnic background of a person. This error typically arises in the context of data submissions for compliance with HESA reporting requirements in the UK higher education sector.
  
  Cause:
  The error message HRPSGB_HER338 HESA Record Validation Check Person.ETHNIC.1 failed usually occurs due to one or more of the following reasons:
  
  Invalid Ethnic Code: The ethnic background code provided for the individual does not match the valid codes defined by HESA.
  Missing Ethnic Information: The ethnic background field may be empty or not populated when it is required.
  Incorrect Data Format: The data format for the ethnic background may not conform to the expected format (e.g., incorrect data type or length).
  Inconsistent Data: There may be inconsistencies between the ethnic background data and other related fields in the HESA record.
  
  
  Solution:
  To resolve the error, you