How To Fix HRPSGB_HER338 - HESA Record Validation Check Person.ETHNIC.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 338

• Message text: HESA Record Validation Check Person.ETHNIC.1 failed

What causes this issue?

For providers in England and Wales Person.ETHNIC must not equal 13, 14
or 19.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER338 - HESA Record Validation Check Person.ETHNIC.1 failed ?

  The SAP error message HRPSGB_HER338 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the ethnic background of a person. This error typically arises in the context of data submissions for compliance with HESA reporting requirements in the UK higher education sector.
  Cause:
  The error message HRPSGB_HER338 HESA Record Validation Check Person.ETHNIC.1 failed usually occurs due to one or more of the following reasons:
  
  Invalid Ethnic Code: The ethnic background code provided for the individual does not match the valid codes defined by HESA.
  Missing Ethnic Information: The ethnic background field may be empty or not populated when it is required.
  Incorrect Data Format: The data format for the ethnic background may not conform to the expected format (e.g., incorrect data type or length).
  Inconsistent Data: There may be inconsistencies between the ethnic background data and other related fields in the HESA record.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Ethnic Code: Verify that the ethnic background code entered for the individual is valid and corresponds to the codes provided by HESA. You can refer to the latest HESA guidance for the correct codes.
  
  
  Populate Required Fields: Ensure that all required fields, including the ethnic background, are populated correctly. If the individual has opted not to disclose their ethnicity, ensure that this is recorded appropriately according to HESA guidelines.
  
  
  Data Format Validation: Check that the data format for the ethnic background field adheres to the specifications set by HESA. This includes ensuring that the data type and length are correct.
  
  
  Review Related Data: Look for any inconsistencies in related fields that might affect the validation of the ethnic background. Ensure that all related data is accurate and consistent.
  
  
  Testing and Validation: After making corrections, run the validation checks again to ensure that the error has been resolved.
  
  
  Related Information:
  
  HESA Reporting Requirements: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide detailed information on how to report ethnic backgrounds and other demographic data.
  SAP Documentation: Consult SAP documentation or support resources for specific details on the HRPSGB_HER338 error and any additional troubleshooting steps.
  Training and Support: If you are unsure about the correct codes or how to resolve the issue, consider reaching out to your institution's data management team or SAP support for assistance.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPSGB_HER338 error message.