How To Fix HRPSGB_HER340 - HESA Record Validation Check Person.ETHNIC.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 340

• Message text: HESA Record Validation Check Person.ETHNIC.3 failed

What causes this issue?

For providers in Northern Ireland Person.ETHNIC must not equal 13 or 19.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER340 - HESA Record Validation Check Person.ETHNIC.3 failed ?

  The SAP error message HRPSGB_HER340 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the ethnic group of a person. The error message "HESA Record Validation Check Person.ETHNIC.3 failed" suggests that the ethnic group code provided for a person does not meet the required criteria or is not valid according to the HESA guidelines.
  Cause:
  
  Invalid Ethnic Group Code: The ethnic group code entered for the individual may not be one of the valid codes recognized by HESA.
  Missing Data: The ethnic group field may be empty or not filled out correctly.
  Data Format Issues: The format of the ethnic group code may not conform to the expected format (e.g., incorrect length or characters).
  Configuration Issues: There may be issues with the configuration of the HESA reporting in the SAP system.
  
  Solution:
  
  Check Ethnic Group Code: Verify the ethnic group code entered for the individual against the official list of valid HESA ethnic group codes. Ensure that the code is correct and corresponds to the individual's ethnicity.
  Complete Required Fields: Ensure that all required fields related to ethnicity are filled out correctly in the employee's record.
  Data Validation: Use the data validation tools in SAP to check for any inconsistencies or errors in the employee's data.
  Consult Documentation: Refer to the HESA guidelines and SAP documentation for any specific requirements regarding the ethnic group data.
  Configuration Review: If the issue persists, review the configuration settings for HESA reporting in your SAP system to ensure they are set up correctly.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or HESA support for further assistance.
  
  Related Information:
  
  HESA Guidelines: Familiarize yourself with the HESA guidelines regarding data collection and reporting, especially concerning ethnic group classifications.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide updates related to HESA reporting.
  Training and Resources: Ensure that staff responsible for data entry are trained on the importance of accurate data entry and the implications of HESA reporting.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPSGB_HER340 error message.