How To Fix HRPSGB_HER342 - HESA Record Validation Check Person.Governor.4 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 342

• Message text: HESA Record Validation Check Person.Governor.4 failed

What causes this issue?

At least Governor.ENDGOV or Governor.EXPENDGOV must exist if the
Governor entity exists.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER342 - HESA Record Validation Check Person.Governor.4 failed ?

  The SAP error message HRPSGB_HER342, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the validation of the "Governor" field for a person record. This error typically arises in the context of higher education institutions in the UK that are required to submit data to HESA.
  Cause:
  The error message "HESA Record Validation Check Person.Governor.4 failed" suggests that there is a problem with the data entered for the "Governor" field in the HESA record. Common causes for this error include:
  
  Missing Data: The required information for the Governor field may be missing or not properly filled out.
  Invalid Data: The data entered may not conform to the expected format or values defined by HESA.
  Incorrect Configuration: There may be issues with the configuration settings in the SAP system related to HESA reporting.
  Data Mapping Issues: The mapping of data from the HR system to the HESA reporting structure may not be correctly set up.
  
  Solution:
  To resolve the HRPSGB_HER342 error, you can take the following steps:
  
  Check Data Entry: Review the data entered for the Governor field in the relevant personnel records. Ensure that all required fields are filled out correctly.
  Validate Against HESA Requirements: Cross-check the values entered against the HESA guidelines to ensure they are valid. This may involve checking for specific codes or formats that HESA expects.
  Review Configuration Settings: Ensure that the configuration settings in the SAP system for HESA reporting are correctly set up. This may involve consulting with your SAP administrator or technical team.
  Run Validation Reports: Use any available validation reports or tools within SAP to identify other potential issues with the HESA records.
  Consult Documentation: Refer to the SAP documentation or HESA guidelines for any specific requirements related to the Governor field.
  Seek Support: If the issue persists, consider reaching out to SAP support or your institution's IT department for further assistance.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with their reporting requirements.
  SAP HR Module: The SAP HR module includes functionalities for managing employee records, payroll, and reporting, including compliance with external reporting requirements like HESA.
  Data Quality: Maintaining high data quality is crucial for compliance and reporting. Regular audits and checks can help prevent such errors.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER342 error in your SAP system.