How To Fix HRPSGB_HER344 - HESA Record Validation Check Person.GOVFLAG.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 344

• Message text: HESA Record Validation Check Person.GOVFLAG.2 failed

What causes this issue?

At least one occurrence of Person.GOVFLAG = 1 (Yes) must exist for
providers in England, Scotland and Wales.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER344 - HESA Record Validation Check Person.GOVFLAG.2 failed ?

  The SAP error message HRPSGB_HER344, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the GOVFLAG field for a person in the system. This error typically arises during the process of validating HESA records, which are used for reporting purposes in the UK higher education sector.
  Cause:
  The error message "HESA Record Validation Check Person.GOVFLAG.2 failed" suggests that the GOVFLAG field, which indicates whether a person is a government-funded student or not, has not been populated correctly or does not meet the validation criteria set by HESA. Common causes include:
  
  Missing Data: The GOVFLAG field may be empty or not filled in for the individual.
  Incorrect Data: The value in the GOVFLAG field may not conform to the expected values defined by HESA.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the GOVFLAG Field:
  
  Navigate to the relevant employee record in SAP and check the GOVFLAG field.
  Ensure that it is populated with the correct value. The valid values for GOVFLAG should be checked against HESA guidelines.
  
  
  
  Update the Record:
  
  If the GOVFLAG field is empty or incorrect, update it with the appropriate value (e.g., 'Y' for government-funded, 'N' for non-government-funded, etc.).
  
  
  
  Validate Data:
  
  After making changes, run the validation check again to ensure that the record now passes the HESA validation.
  
  
  
  Review Configuration:
  
  If the issue persists, review the configuration settings for HESA reporting in SAP. Ensure that all necessary fields are correctly mapped and that the system is set up to handle HESA reporting as required.
  
  
  
  Consult Documentation:
  
  Refer to the SAP documentation or HESA guidelines for specific requirements regarding the GOVFLAG field and other related fields.
  
  
  
  Seek Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant who specializes in HESA reporting for further assistance.
  
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Accurate reporting is crucial for compliance and funding purposes.
  SAP HR Module: The Human Resources module in SAP includes various functionalities for managing employee data, including reporting requirements for external agencies like HESA.
  Data Validation: Regular data validation checks are essential to ensure compliance with reporting standards and to avoid errors during submission.
  
  By following these steps, you should be able to identify and correct the issue related to the GOVFLAG field and successfully validate the HESA record.