How To Fix HRPSGB_HER346 - HESA Record Validation Check Person.HQHELD.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 346

• Message text: HESA Record Validation Check Person.HQHELD.1 failed

What causes this issue?

Person.HQHELD must exist where ((Contract.TERMS = 1 or 2) and any
Activity.ACTSOC begins with 1, 2 or 3) or Person.GOVFLAG = 1 (Yes)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER346 - HESA Record Validation Check Person.HQHELD.1 failed ?

  The SAP error message HRPSGB_HER346, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the validation of a specific record for a person in the system. The error message "HESA Record Validation Check Person.HQHELD.1 failed" suggests that there is a problem with the data associated with the HESA record for a particular individual.
  Cause:
  The error can be caused by several factors, including but not limited to:
  
  
  Missing or Incorrect Data: Required fields for the HESA record may be missing or contain incorrect values. This could include personal details, employment status, or other relevant information.
  
  
  Data Format Issues: The data entered may not conform to the expected format or standards set by HESA. For example, dates may be in the wrong format, or codes may not match the predefined lists.
  
  
  Validation Rules: The validation rules defined in the system may not be met. This could be due to business rules that are not being adhered to in the data entry process.
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation checks.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Review the Data: Check the individual's HESA record for completeness and accuracy. Ensure that all required fields are filled out correctly and that the data adheres to the expected formats.
  
  
  Consult HESA Guidelines: Refer to the latest HESA guidelines and requirements to ensure that the data being entered complies with their standards.
  
  
  Check Validation Rules: Review the validation rules configured in SAP for HESA records. Ensure that the data meets all the necessary criteria.
  
  
  Run Validation Reports: Use any available validation reports in SAP to identify specific issues with the HESA records. This can help pinpoint the exact cause of the validation failure.
  
  
  Correct Configuration: If the issue is related to configuration, work with your SAP technical team to review and correct any configuration settings related to HESA reporting.
  
  
  Testing: After making corrections, re-run the validation checks to ensure that the error has been resolved.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to HESA reporting and validation errors.
  Documentation: Review SAP documentation related to HR and HESA reporting for additional guidance on data requirements and validation processes.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER346 error message.