How To Fix HRPSGB_HER348 - HESA Record Validation Check Person.LOCLEAVE.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 348

• Message text: HESA Record Validation Check Person.LOCLEAVE.2 failed

What causes this issue?

Person.LOCLEAVE must not exist where Person.DATELEFT does not exist.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER348 - HESA Record Validation Check Person.LOCLEAVE.2 failed ?

  The SAP error message HRPSGB_HER348, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the validation of the "Person.LOCLEAVE.2" field in the HESA record. This error typically arises in the context of higher education institutions in the UK that are required to submit data to HESA for reporting purposes.
  Cause:
  The error can be caused by several factors, including:
  
  Incorrect Data Entry: The data entered in the relevant fields may not meet the required format or criteria set by HESA.
  Missing Information: Required fields may be left blank or not filled out correctly, leading to validation failures.
  Inconsistent Data: The data in the "Person.LOCLEAVE.2" field may not align with other related fields or records, causing a mismatch.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation checks.
  
  Solution:
  To resolve the HRPSGB_HER348 error, you can take the following steps:
  
  
  Review Data Entries: Check the data entered for the "Person.LOCLEAVE.2" field and ensure it adheres to the HESA requirements. This includes checking for correct formats, valid codes, and ensuring that all mandatory fields are filled.
  
  
  Cross-Check Related Fields: Ensure that the data in related fields is consistent and does not contradict the information in "Person.LOCLEAVE.2". 
  
  
  Consult HESA Guidelines: Refer to the latest HESA data collection guidance to ensure compliance with the reporting requirements.
  
  
  Use SAP Validation Tools: Utilize any built-in validation tools or reports in SAP to identify specific issues with the data that may be causing the validation failure.
  
  
  Correct Configuration: If the issue persists, check the configuration settings for the HESA reporting module in SAP. Ensure that all settings are correctly aligned with HESA requirements.
  
  
  Seek Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  
  Related Information:
  
  HESA Reporting: Understanding the requirements and guidelines set by HESA is crucial for accurate data submission.
  SAP HR Module: Familiarity with the SAP HR module and its reporting capabilities can help in troubleshooting and resolving such errors.
  Documentation: Keep documentation of any changes made during the troubleshooting process for future reference and compliance audits.
  
  By following these steps, you should be able to identify and rectify the cause of the HRPSGB_HER348 error message effectively.