How To Fix HRPSGB_HER336 - HESA Record Validation Check Person.DATELEFT.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 336

• Message text: HESA Record Validation Check Person.DATELEFT.3 failed

What causes this issue?

Where exists Person.DATELEFT must be equal to or after Person.DATEFHEI.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER336 - HESA Record Validation Check Person.DATELEFT.3 failed ?

  The SAP error message HRPSGB_HER336 related to the HESA (Higher Education Statistics Agency) record validation typically indicates an issue with the DATELEFT field for a person in the HR system. This error is part of the validation checks that ensure the data being submitted to HESA is accurate and conforms to the required standards.
  Cause:
  The error message HRPSGB_HER336 specifically points to a validation failure concerning the DATELEFT field. Common causes for this error include:
  
  Incorrect Date Format: The date entered in the DATELEFT field may not be in the correct format or may not conform to the expected date range.
  Logical Inconsistency: The DATELEFT may be earlier than the DATESTART or may not align with other employment records (e.g., if the employee is still active).
  Missing Data: The DATELEFT field may be blank or not populated when it should be.
  Data Entry Errors: There may be typographical errors or incorrect data entry that leads to invalid dates.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check the Date Format: Ensure that the DATELEFT field is populated with the correct date format (e.g., DD/MM/YYYY).
  Verify Dates: Cross-check the DATELEFT against other relevant dates, such as DATESTART, to ensure logical consistency. The DATELEFT should not be earlier than the DATESTART.
  Complete Missing Information: If the DATELEFT is missing, determine the correct date and update the record accordingly.
  Review Employment Status: Ensure that the employee's status is accurately reflected in the system. If the employee is still active, the DATELEFT should not be populated.
  Consult Documentation: Refer to the HESA data submission guidelines to ensure compliance with the required data standards.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Accurate data submission is crucial for compliance and funding purposes.
  SAP HR Module: Familiarity with the SAP HR module and its data fields is essential for troubleshooting and resolving such errors.
  Testing and Validation: After making corrections, it is advisable to run validation checks again to ensure that the error has been resolved and that the data is ready for submission.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP notes related to HESA reporting for further assistance.