How To Fix HRPSGB_HER334 - HESA Record Validation Check Person.DATELEFT.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 334

• Message text: HESA Record Validation Check Person.DATELEFT.1 failed

What causes this issue?

Person.DATELEFT must exist where all (Contract.TERMS = 1 or 2 and all
Contract.ENDCON are not null) and all Contract.RESCON not equal to 1 or
2.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER334 - HESA Record Validation Check Person.DATELEFT.1 failed ?

  The SAP error message HRPSGB_HER334 indicates that there is an issue with the validation of the HESA (Higher Education Statistics Agency) record, specifically related to the Person.DATELEFT field. This error typically arises in the context of managing employee records in the SAP HR module, particularly when dealing with HESA reporting requirements in the UK higher education sector.
  Cause:
  The error message suggests that there is a problem with the DATELEFT field for a person in the system. Common causes for this error include:
  
  Incorrect Date Format: The date entered in the DATELEFT field may not be in the correct format or may be invalid.
  Missing Data: The DATELEFT field may be empty or not populated when it is required.
  Logical Inconsistency: The DATELEFT date may be earlier than the DATESTART date or may not align with other relevant dates in the employee's record.
  HESA Reporting Rules: The data may not comply with specific HESA validation rules, which require certain fields to be populated or formatted in a specific way.
  
  Solution:
  To resolve the HRPSGB_HER334 error, you can take the following steps:
  
  
  Check the DATELEFT Field:
  
  Ensure that the DATELEFT field is populated with a valid date.
  Verify that the date is in the correct format (e.g., DD/MM/YYYY).
  
  
  
  Review Related Dates:
  
  Check the DATESTART field and any other relevant date fields to ensure there are no logical inconsistencies (e.g., DATELEFT should not be before DATESTART).
  
  
  
  Consult HESA Guidelines:
  
  Review the HESA reporting guidelines to ensure that all required fields are populated correctly and that the data adheres to the specified rules.
  
  
  
  Data Correction:
  
  If you identify any discrepancies or missing data, correct the employee record accordingly.
  
  
  
  Re-run Validation:
  
  After making the necessary corrections, re-run the validation check to ensure that the error has been resolved.
  
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with HESA requirements for accurate reporting.
  SAP HR Module: The SAP HR module includes various functionalities for managing employee data, payroll, and reporting. Understanding how to navigate and manage employee records is crucial for resolving such errors.
  SAP Notes and Documentation: Check SAP Notes for any specific patches or updates related to HESA reporting and validation errors. SAP's official documentation may also provide insights into common issues and their resolutions.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a specialist familiar with HESA reporting in SAP.