How To Fix HRPSGB_HER333 - HESA Record Validation Check Person.DATEFHEI.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 333

• Message text: HESA Record Validation Check Person.DATEFHEI.3 failed

What causes this issue?

Where exists Person.DATEFHEI must be after Person.BIRTHDTE.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER333 - HESA Record Validation Check Person.DATEFHEI.3 failed ?

  The SAP error message HRPSGB_HER333, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the validation of the Person.DATEFHEI field. This error typically arises in the context of higher education institutions in the UK that are required to submit data to HESA.
  Cause:
  The error message suggests that there is a problem with the date field related to the HESA record for a person. Common causes for this error include:
  
  Incorrect Date Format: The date may not be in the expected format (e.g., DD/MM/YYYY).
  Invalid Date Values: The date may be outside of acceptable ranges (e.g., a future date or a date that does not make sense in the context of the record).
  Missing Data: The date field may be empty or not populated when it is required.
  Data Consistency Issues: The date may conflict with other related fields or records, leading to validation failures.
  
  Solution:
  To resolve the HRPSGB_HER333 error, you can take the following steps:
  
  Check the Date Format: Ensure that the date is entered in the correct format as required by HESA.
  Validate Date Values: Review the date to ensure it is valid and falls within the acceptable range. For example, check that it is not a future date and that it aligns with the academic year or relevant reporting period.
  Populate Missing Fields: If the date field is empty, ensure that it is populated with the correct information.
  Cross-Check Related Records: Verify that the date does not conflict with other related data fields. For example, if the date is related to a start or end date of a course, ensure that it logically fits within those parameters.
  Consult Documentation: Refer to the HESA data collection guidance for specific requirements related to the Person.DATEFHEI field.
  Test the Changes: After making corrections, re-run the validation check to ensure that the error is resolved.
  
  Related Information:
  
  HESA Reporting: Institutions must comply with HESA reporting requirements, which include accurate data submission for various fields, including personal details, course information, and employment status.
  SAP HR Module: Familiarity with the SAP HR module and its configuration for HESA reporting can be beneficial in troubleshooting and resolving such errors.
  Support Resources: If the issue persists, consider reaching out to your SAP support team or consulting the SAP community forums for additional assistance.
  
  By following these steps, you should be able to identify and correct the underlying issue causing the HRPSGB_HER333 error.