How To Fix HRPSGB_HER331 - HESA Record Validation Check Person.DATEFHEI.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 331

• Message text: HESA Record Validation Check Person.DATEFHEI.1 failed

What causes this issue?

Person.DATEFHEI must exist where any Contract.TERMS = 1 or 2. If the
Person.DATEFHEI is not known an empty element must be returned.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER331 - HESA Record Validation Check Person.DATEFHEI.1 failed ?

  The SAP error message HRPSGB_HER331, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the validation of the Person.DATEFHEI field. This error typically arises in the context of data submissions for higher education institutions in the UK, where compliance with HESA reporting standards is required.
  Cause:
  The error message HRPSGB_HER331 suggests that the validation check for the DATEFHEI field has failed. This could be due to several reasons, including:
  
  Incorrect Date Format: The date entered in the DATEFHEI field may not be in the correct format (e.g., DD/MM/YYYY).
  Invalid Date: The date itself may be invalid (e.g., February 30th).
  Missing Data: The DATEFHEI field may be empty or not populated when it is required.
  Business Logic Violations: The date may not meet specific business rules or constraints defined by HESA, such as being outside of a certain range.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check the Date Format: Ensure that the date in the DATEFHEI field is in the correct format as required by HESA.
  Validate the Date: Verify that the date entered is a valid calendar date.
  Populate Required Fields: If the DATEFHEI field is mandatory, ensure that it is populated with the correct information.
  Review Business Rules: Check the specific business rules or constraints that apply to the DATEFHEI field to ensure compliance with HESA requirements.
  Consult Documentation: Refer to the HESA guidance documentation for any specific requirements related to the DATEFHEI field.
  Test the Changes: After making corrections, re-run the validation check to ensure that the error is resolved.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with their reporting standards.
  SAP HR Module: The error is related to the SAP Human Resources (HR) module, which may have specific configurations for handling HESA data.
  SAP Notes: Check for any relevant SAP Notes or updates that may address known issues or provide additional guidance on HESA reporting.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a specialist familiar with HESA reporting in SAP.