How To Fix HRPSGB_HER332 - HESA Record Validation Check Person.DATEFHEI.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 332

• Message text: HESA Record Validation Check Person.DATEFHEI.2 failed

What causes this issue?

Where exists Person.DATEFHEI must be before Y2-08-01

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER332 - HESA Record Validation Check Person.DATEFHEI.2 failed ?

  The SAP error message HRPSGB_HER332, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the validation of the DATEFHEI field for a person in the system. This error typically arises in the context of reporting requirements for higher education institutions in the UK, where specific data fields must meet certain criteria.
  Cause:
  The error HRPSGB_HER332 usually occurs due to one or more of the following reasons:
  
  Invalid Date Format: The DATEFHEI field may contain a date that is not in the expected format or is outside the acceptable range.
  Missing Data: The required date information may be missing for the individual being processed.
  Incorrect Data Entry: There may be incorrect or inconsistent data entered in the relevant fields that do not comply with HESA validation rules.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check the Date Format: Ensure that the DATEFHEI field is populated with a valid date in the correct format (usually YYYY-MM-DD).
  Verify Data Completeness: Make sure that all required fields related to the HESA record are filled out correctly and completely.
  Review Data Entries: Look for any inconsistencies or errors in the data entries for the individual in question. Correct any discrepancies found.
  Consult HESA Guidelines: Refer to the latest HESA guidelines to ensure that the data being reported meets all necessary criteria.
  Run Validation Reports: Use SAP's validation reports to identify any other potential issues with the data that may not be immediately apparent.
  Configuration Check: If the issue persists, check the configuration settings for the HESA reporting module in SAP to ensure they are set up correctly.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Institutions must comply with specific data standards and reporting requirements.
  SAP HR Module: The SAP Human Resources module includes functionalities for managing employee data, payroll, and reporting, including compliance with external reporting requirements like HESA.
  SAP Notes and Documentation: Check SAP Notes for any known issues or patches related to HESA reporting and the specific error message. SAP's help documentation may also provide additional insights.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a specialist familiar with HESA reporting in SAP.