How To Fix HRPSGB_HER327 - HESA Record Validation Check Person.Contract.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 327

• Message text: HESA Record Validation Check Person.Contract.1 failed

What causes this issue?

Person.Contract must exist where Person.GOVFLAG = 2 or Person.GOVFLAG
does not exist

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER327 - HESA Record Validation Check Person.Contract.1 failed ?

  The SAP error message HRPSGB_HER327 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record for a person in the SAP HR module. Specifically, the error message states that the validation check for the person's contract has failed. This typically occurs in the context of reporting requirements for higher education institutions in the UK.
  Cause:
  The error can be caused by several factors, including:
  
  
  Missing or Incorrect Data: Required fields in the employee's contract or personal data may be missing or incorrectly filled out. This could include fields such as contract type, employment status, or other relevant details.
  
  
  Inconsistent Data: The data entered may not be consistent with the expected values for HESA reporting. For example, if the contract type does not match the expected values defined in the HESA schema.
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to validation checks failing.
  
  
  Data Format Issues: The format of the data entered may not comply with the HESA requirements, such as incorrect date formats or invalid codes.
  
  
  Solution:
  To resolve the HRPSGB_HER327 error, you can take the following steps:
  
  
  Review the Employee Data: Check the employee's contract and personal data for completeness and accuracy. Ensure that all required fields are filled out correctly.
  
  
  Validate Against HESA Requirements: Compare the data against the HESA reporting requirements to ensure that all values are valid and consistent. This may involve checking the HESA documentation for the correct codes and formats.
  
  
  Check Configuration Settings: Review the configuration settings for the HESA reporting module in SAP. Ensure that all necessary settings are correctly configured and that the system is up to date with the latest HESA requirements.
  
  
  Run Validation Reports: Use any available validation reports or tools within SAP to identify specific issues with the data. This can help pinpoint the exact cause of the validation failure.
  
  
  Consult Documentation: Refer to SAP notes or documentation related to HESA reporting for any known issues or updates that may affect the validation process.
  
  
  Seek Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with SAP experts who specialize in HR and HESA reporting.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with specific reporting requirements, which include accurate data on staff contracts.
  SAP HR Module: The SAP HR module includes various functionalities for managing employee data, payroll, and reporting. Understanding the configuration and data requirements is crucial for successful reporting.
  SAP Notes: Regularly check SAP Notes for updates or patches related to HESA reporting and the HR module, as these can provide solutions to known issues.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER327 error message.