How To Fix HRPSGB_HER326 - HESA Record Validation Check Person.CLINARD.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 326

• Message text: HESA Record Validation Check Person.CLINARD.2 failed

What causes this issue?

Person.CLINARD(Clinical excellence award) must not exist where all
Contract.CLINICAL not equal to 1.(Clinical academic doctors and
dentists)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER326 - HESA Record Validation Check Person.CLINARD.2 failed ?

  The SAP error message HRPSGB_HER326 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the field Person.CLINARD.2. This error typically arises during the process of preparing or submitting HESA data, which is essential for compliance with reporting requirements in the UK higher education sector.
  Cause:
  The error can be caused by several factors, including:
  
  
  Missing or Incorrect Data: The field CLINARD (Clinical Academic Staff Identifier) may be missing or contain invalid data. This could be due to:
  
  The identifier not being populated for the relevant staff member.
  The identifier being in an incorrect format or not matching the expected values.
  
  
  
  Data Consistency Issues: There may be inconsistencies in the data related to the staff member's employment status, role, or other attributes that are required for HESA reporting.
  
  
  Configuration Issues: The system configuration for HESA reporting may not be set up correctly, leading to validation failures.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Data Entry:
  
  Verify that the CLINARD field is populated for the relevant staff member in the SAP HR module.
  Ensure that the data entered conforms to the expected format and values as specified by HESA guidelines.
  
  
  
  Review Staff Records:
  
  Check the staff member's employment record to ensure that all required fields are filled out correctly and consistently.
  Look for any discrepancies in the staff member's role or status that might affect the HESA record.
  
  
  
  Consult HESA Guidelines:
  
  Refer to the latest HESA data collection guidance to ensure that you are following the correct procedures and that your data meets the required standards.
  
  
  
  System Configuration:
  
  If the issue persists, review the configuration settings in SAP related to HESA reporting. Ensure that all necessary settings are correctly configured to support the data validation process.
  
  
  
  Testing and Validation:
  
  After making corrections, run the validation checks again to ensure that the error has been resolved.
  
  
  
  Seek Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Compliance with their reporting standards is crucial for funding and regulatory purposes.
  SAP HR Module: The SAP Human Capital Management (HCM) module includes functionalities for managing employee data, payroll, and reporting, including compliance with external reporting requirements like HESA.
  Error Logs: Check SAP error logs for additional details that may provide more context about the validation failure.
  
  By following these steps, you should be able to identify and correct the underlying issues causing the HRPSGB_HER326 error.