How To Fix HRPSGB_HER324 - HESA Record Validation Check Person.BIRTHDTE.7 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 324

• Message text: HESA Record Validation Check Person.BIRTHDTE.7 failed

What causes this issue?

Where Person.GOVFLAG= 1 (Yes) and Person.BIRTHDTE not equal to
1900-01-01 then Person.BIRTHDTE must be between (Y1-91)-07-31 and
(Y1-10)-08-01

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER324 - HESA Record Validation Check Person.BIRTHDTE.7 failed ?

  The SAP error message HRPSGB_HER324 related to the HESA (Higher Education Statistics Agency) record validation typically indicates an issue with the date of birth (BIRTHDTE) for a person in the system. This error is often encountered during the process of validating HESA records for reporting purposes in the UK higher education sector.
  Cause:
  The error message HRPSGB_HER324 specifically points to a validation check that has failed for the date of birth field. Common causes for this error include:
  
  Invalid Date Format: The date of birth may not be in the correct format expected by the system.
  Future Date: The date of birth entered may be a future date, which is not valid.
  Missing Date: The date of birth field may be empty or not filled in.
  Inconsistent Data: The date of birth may not align with other related data fields, such as age or employment start date.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check the Date Format: Ensure that the date of birth is entered in the correct format (usually DD/MM/YYYY).
  Verify the Date: Make sure that the date of birth is a valid date and not a future date.
  Complete the Field: If the date of birth is missing, fill in the appropriate date.
  Cross-Check Related Data: Review other related fields to ensure consistency. For example, if the person’s age is calculated based on the date of birth, ensure that it aligns with the current date.
  Consult Documentation: Refer to the HESA reporting guidelines or SAP documentation for any specific requirements regarding the date of birth field.
  Test the Changes: After making corrections, re-run the validation check to ensure that the error is resolved.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education providers in the UK. Accurate data entry is crucial for compliance and reporting.
  SAP HR Module: The error is related to the SAP Human Resources (HR) module, which manages employee data and reporting.
  Validation Checks: SAP systems often have built-in validation checks to ensure data integrity. Familiarize yourself with these checks to prevent future errors.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR and HESA reporting.