How To Fix HRPSGB_HER325 - HESA Record Validation Check Person.CLINARD.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 325

• Message text: HESA Record Validation Check Person.CLINARD.1 failed

What causes this issue?

Person.CLINARD (Clinical excellence award) must exist where any
Contract.CLINICAL = 1.(Clinical academic doctors and dentists)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER325 - HESA Record Validation Check Person.CLINARD.1 failed ?

  The SAP error message HRPSGB_HER325 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record for a person in the SAP system. Specifically, the error message "HESA Record Validation Check Person.CLINARD.1 failed" suggests that there is a problem with the data related to the individual's record that does not meet the required validation criteria set by HESA.
  Cause:
  The error can be caused by several factors, including but not limited to:
  
  Missing or Incorrect Data: Required fields may be missing or contain incorrect values. This could include personal details, employment information, or other relevant data.
  Data Format Issues: The data may not be in the expected format (e.g., date formats, numeric values).
  Business Rules Violations: The data may violate specific business rules defined for HESA reporting, such as eligibility criteria or data consistency checks.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Review the Error Message: Check the detailed error message for specific information about what validation failed. This may provide clues about which data fields need to be corrected.
  
  
  Check Data Completeness: Ensure that all required fields for the HESA record are filled out correctly. This includes personal information, employment details, and any other relevant data.
  
  
  Validate Data Formats: Ensure that all data is in the correct format. For example, check that dates are in the correct format (DD/MM/YYYY) and that numeric fields do not contain invalid characters.
  
  
  Consult HESA Guidelines: Refer to the latest HESA guidelines and requirements to ensure that the data being submitted complies with their standards.
  
  
  Use SAP Tools: Utilize SAP tools and reports designed for HESA data validation. These tools can help identify specific issues with the data.
  
  
  Correct Data in SAP: Make the necessary corrections in the SAP system based on the findings from the above steps.
  
  
  Test the Changes: After making corrections, re-run the validation check to ensure that the error has been resolved.
  
  
  Seek Help if Needed: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with HESA's data requirements for accurate reporting.
  SAP HR Module: The SAP Human Resources (HR) module includes functionalities for managing employee data, payroll, and reporting, including compliance with external reporting requirements like HESA.
  Documentation: Review SAP documentation related to HESA reporting and validation checks for more detailed guidance.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER325 error message.