How To Fix HRPSGB_HER323 - HESA Record Validation Check Person.BIRTHDTE.4 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 323

• Message text: HESA Record Validation Check Person.BIRTHDTE.4 failed

What causes this issue?

Where Person.DATEFHEI is greater than or equal to (Y1)-08-01 then
Person.BIRTHDTE must be after (Y1-91)-07-31

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER323 - HESA Record Validation Check Person.BIRTHDTE.4 failed ?

  The SAP error message HRPSGB_HER323, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the validation of the birth date (BIRTHDTE) for a person in the system. This error typically arises during the process of preparing HESA returns, which are essential for compliance with UK higher education statistics requirements.
  Cause:
  The error message "HESA Record Validation Check Person.BIRTHDTE.4 failed" usually indicates that the birth date provided for a person does not meet the validation criteria set by HESA. Common causes include:
  
  Invalid Date Format: The birth date may not be in the correct format (e.g., DD/MM/YYYY).
  Logical Errors: The birth date may indicate an impossible scenario, such as a future date or a date that does not correspond to the age of the individual (e.g., a birth date that suggests the person is too young to be a student).
  Missing Data: The birth date field may be empty or not populated correctly.
  Data Consistency Issues: The birth date may conflict with other data fields, such as enrollment dates or age-related fields.
  
  Solution:
  To resolve the HRPSGB_HER323 error, you can take the following steps:
  
  Check the Birth Date Format: Ensure that the birth date is entered in the correct format as required by HESA.
  Verify the Birth Date: Confirm that the birth date is logical and does not indicate a future date or an age that is inconsistent with the individual's status (e.g., a student).
  Populate Missing Data: If the birth date is missing, ensure that it is filled in correctly in the relevant personnel records.
  Review Related Data: Check for any inconsistencies with other related fields in the HESA record that may affect the validation of the birth date.
  Consult Documentation: Refer to the HESA guidance documentation for specific validation rules related to birth dates and ensure compliance.
  Test the Changes: After making corrections, re-run the validation check to ensure that the error is resolved.
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide detailed information on data fields and validation rules.
  SAP Notes: Check for any relevant SAP Notes or updates that may address known issues or provide additional guidance on handling HESA-related errors.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or HESA support for further assistance.
  
  By addressing the underlying cause of the error and ensuring compliance with HESA requirements, you should be able to resolve the HRPSGB_HER323 validation issue effectively.