How To Fix HRPSGB_HER323 - HESA Record Validation Check Person.BIRTHDTE.4 failed

HRPSGB_HER323 - Overview

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 323

• Message text: HESA Record Validation Check Person.BIRTHDTE.4 failed

What causes this issue?

Where Person.DATEFHEI is greater than or equal to (Y1)-08-01 then
Person.BIRTHDTE must be after (Y1-91)-07-31

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

HRPSGB_HER323 - Details

• The SAP error message HRPSGB_HER323, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the validation of the birth date (BIRTHDTE) for a person in the system. This error typically arises during the process of preparing HESA returns, which are essential for compliance with UK higher education statistics requirements.
  
  Cause:
  The error message "HESA Record Validation Check Person.BIRTHDTE.4 failed" usually indicates that the birth date provided for a person does not meet the validation criteria set by HESA. Common causes include:
  
  Invalid Date Format: The birth date may not be in the correct format (e.g., DD/MM/YYYY).
  Logical Errors: The birth date may indicate an impossible scenario, such as a future date or a date that does not correspond to the age of the individual (e.g., a birth date that suggests the person is too young to be a student).
  Missing Data: The birth date field may