How To Fix HRPSGB_HER321 - HESA Record Validation Check Person.ACTLEAVE.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 321

• Message text: HESA Record Validation Check Person.ACTLEAVE.2 failed

What causes this issue?

Person.ACTLEAVE (Activity after leaving) must not exist where
Person.DATELEFT is null.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER321 - HESA Record Validation Check Person.ACTLEAVE.2 failed ?

  The SAP error message HRPSGB_HER321 related to the HESA (Higher Education Statistics Agency) record validation typically indicates an issue with the data being processed for a specific employee's record, particularly concerning their leave status. The specific error Person.ACTLEAVE.2 failed suggests that there is a problem with the active leave status of the person in question.
  Cause:
  
  Incorrect Leave Status: The employee's leave status may not be correctly set in the system. This could be due to missing or incorrect data in the employee's record.
  Data Inconsistency: There may be inconsistencies in the data that do not meet the validation rules set by HESA.
  Missing Required Fields: Certain fields that are required for HESA reporting may be missing or incorrectly filled out.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  
  Check Employee Leave Status: Review the employee's leave status in the SAP system. Ensure that it is correctly set and that all relevant fields are populated.
  Validate Data: Run a validation check on the employee's data to identify any inconsistencies or missing information. This can often be done through specific reports or transaction codes in SAP.
  Update Required Fields: Ensure that all required fields for HESA reporting are filled out correctly. This may include fields related to employment status, leave type, and duration.
  Consult Documentation: Refer to the HESA reporting guidelines and SAP documentation to ensure compliance with the required data formats and values.
  Configuration Review: If the issue persists, review the configuration settings for the HESA reporting module in SAP. Ensure that all settings align with the current reporting requirements.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or HESA support for further assistance.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must ensure that their data is accurate and compliant with HESA's requirements.
  SAP HR Module: The Human Resources module in SAP (often referred to as SAP HR or HCM) is used for managing employee data, payroll, and reporting.
  Validation Checks: SAP provides various validation checks to ensure that the data entered into the system meets specific criteria before it can be processed for reporting.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPSGB_HER321 error message.