How To Fix HRPSGB_HER319 - HESA Record Validation Check Person.ACTCHQUAL.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 319

• Message text: HESA Record Validation Check Person.ACTCHQUAL.3 failed

What causes this issue?

Where there is more than one occurrence of Person.ACTCHQUAL (Academic
teaching qualification) they must not be identical.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER319 - HESA Record Validation Check Person.ACTCHQUAL.3 failed ?

  The SAP error message HRPSGB_HER319, specifically related to the HESA (Higher Education Statistics Agency) record validation check for the Person.ACTCHQUAL.3, typically indicates an issue with the data being submitted for a person's qualifications in the context of HESA reporting.
  Cause:
  The error usually arises due to one or more of the following reasons:
  
  
  Data Inconsistency: The qualification data for the individual may not meet the expected format or criteria defined by HESA. This could include incorrect codes, missing mandatory fields, or invalid combinations of qualification types.
  
  
  Missing Information: Required fields related to the qualification may be missing or not populated correctly in the SAP system.
  
  
  Incorrect Configuration: The configuration settings in the SAP system for HESA reporting may not be set up correctly, leading to validation failures.
  
  
  Outdated Data: The data being reported may be outdated or not aligned with the latest HESA requirements.
  
  
  Solution:
  To resolve the HRPSGB_HER319 error, you can follow these steps:
  
  
  Review Qualification Data: Check the qualification records for the individual in question. Ensure that all required fields are populated correctly and that the data adheres to HESA's specifications.
  
  
  Validate Codes: Ensure that the qualification codes used are valid and up-to-date according to the latest HESA guidelines. You may need to refer to the HESA documentation for the correct codes.
  
  
  Check Configuration: Review the configuration settings in your SAP system related to HESA reporting. Ensure that they are set up correctly and that any necessary updates have been applied.
  
  
  Run Validation Reports: Use any available validation reports or tools within SAP to identify and correct issues with the data before submission.
  
  
  Consult Documentation: Refer to the official HESA documentation for any specific requirements or changes that may have been introduced in the latest reporting cycle.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or HESA support for further assistance. They may provide insights specific to your institution's setup.
  
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they can change annually.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to HESA reporting.
  Training and Resources: Consider training sessions or resources provided by SAP or HESA to ensure compliance with reporting standards.
  
  By following these steps, you should be able to identify and rectify the cause of the HRPSGB_HER319 error and ensure successful HESA record validation.