How To Fix HRPSGB_HER318 - HESA Record Validation Check Person.ACTCHQUAL.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 318

• Message text: HESA Record Validation Check Person.ACTCHQUAL.2 failed

What causes this issue?

Only one occurrence of Person.ACTCHQUAL (Academic teaching
qualification) = 02, 03, 04 or 05 can apply at a given point of time.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER318 - HESA Record Validation Check Person.ACTCHQUAL.2 failed ?

  The SAP error message HRPSGB_HER318, specifically related to the HESA (Higher Education Statistics Agency) record validation check for the Person.ACTCHQUAL.2, typically indicates an issue with the data being submitted for a person's qualifications in the context of HESA reporting.
  Cause:
  The error usually arises due to one or more of the following reasons:
  
  Data Inconsistency: The qualification data for the individual may not meet the expected format or criteria defined by HESA.
  Missing Information: Required fields related to the qualification may be missing or incorrectly filled.
  Invalid Values: The values provided for qualifications may not be valid according to HESA's specifications (e.g., incorrect codes or descriptions).
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation checks.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Review Qualification Data: Check the qualification data for the individual in question. Ensure that all required fields are filled out correctly and that the data adheres to HESA's guidelines.
  
  
  Validate Against HESA Requirements: Cross-reference the qualification data with the latest HESA specifications to ensure that all values are valid and correctly formatted.
  
  
  Check for Missing Fields: Ensure that all mandatory fields related to qualifications are populated. This may include fields like qualification type, date obtained, and institution.
  
  
  Consult SAP Documentation: Refer to SAP's documentation or help resources for specific details on the Person.ACTCHQUAL.2 validation check to understand what criteria are being evaluated.
  
  
  Run Validation Reports: Use any available validation reports or tools within SAP to identify and correct issues in the data before submission.
  
  
  Engage with HESA Support: If the issue persists, consider reaching out to HESA support or your institution's data management team for further assistance.
  
  
  Test Changes: After making corrections, re-run the validation check to ensure that the error has been resolved.
  
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide the framework for what data needs to be collected and reported.
  SAP HR Module: Understanding the SAP HR module and how it integrates with HESA reporting can help in troubleshooting similar issues in the future.
  User Forums and Communities: Engaging with SAP user communities or forums can provide insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify and rectify the cause of the HRPSGB_HER318 error message.