How To Fix HRPSGB_HER316 - Atypical non-academic staff is no longer inc. in the cov. of the record

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 316

• Message text: Atypical non-academic staff is no longer inc. in the cov. of the record

What causes this issue?

"Atypical non-academic staff are no longer included in the coverage of
the record as per the 'Notification of changes for 2015/16'
documentation"

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER316 - Atypical non-academic staff is no longer inc. in the cov. of the record ?

  The SAP error message HRPSGB_HER316 typically relates to issues with the inclusion of atypical non-academic staff in the coverage of a specific record, often in the context of HR and payroll processing. This error can arise in various scenarios, such as during the processing of payroll, personnel administration, or when updating employee records.
  Cause:
  
  Record Configuration: The employee's record may not be configured correctly to include atypical non-academic staff in the relevant coverage.
  Eligibility Criteria: The employee may not meet the eligibility criteria for inclusion in the specific coverage or benefit plan.
  Changes in Policy: There may have been changes in the organizational policy or system configuration that exclude atypical non-academic staff from certain benefits or coverage.
  Data Entry Errors: Incorrect data entry in the employee's master data or infotypes could lead to this error.
  
  Solution:
  
  Review Employee Master Data: Check the employee's master data (infotypes) to ensure that all relevant information is correctly entered and that the employee is classified appropriately.
  Check Coverage Settings: Verify the settings for the coverage or benefit plan to ensure that atypical non-academic staff are included. This may involve checking the configuration in the SAP system.
  Consult with HR/Payroll Team: Engage with your HR or payroll team to understand if there have been any recent changes in policies or configurations that could affect the coverage of atypical non-academic staff.
  Update Eligibility Criteria: If necessary, update the eligibility criteria in the system to include atypical non-academic staff if they should be covered.
  System Configuration: If you have access, review the configuration settings in the SAP system related to employee classifications and coverage to ensure they align with organizational policies.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes often provide solutions or workarounds for specific error messages.
  Documentation: Refer to SAP HR documentation for detailed information on employee classifications, coverage settings, and payroll processing.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.