How To Fix HRPSGB_HER320 - HESA Record Validation Check Person.ACTLEAVE.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 320

• Message text: HESA Record Validation Check Person.ACTLEAVE.1 failed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER320 - HESA Record Validation Check Person.ACTLEAVE.1 failed ?

  The SAP error message HRPSGB_HER320 related to the HESA (Higher Education Statistics Agency) record validation typically indicates that there is an issue with the data related to an employee's leave status in the system. The specific error Person.ACTLEAVE.1 failed suggests that the validation check for the employee's active leave status has not passed.
  Cause:
  
  Data Inconsistency: The employee's leave data may not be consistent with the expected values for HESA reporting. This could be due to incorrect or missing information in the employee's record.
  Incorrect Leave Type: The leave type assigned to the employee may not be valid or recognized for HESA reporting.
  Missing Required Fields: Certain fields that are required for HESA reporting may be missing or incorrectly filled out in the employee's record.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation checks.
  
  Solution:
  
  Review Employee Data: Check the employee's record for any inconsistencies or missing information related to their leave status. Ensure that all required fields are filled out correctly.
  Validate Leave Types: Ensure that the leave type assigned to the employee is valid for HESA reporting. Cross-reference with the HESA guidelines to confirm.
  Correct Data Entry: If any discrepancies are found, correct the data in the employee's record. This may involve updating the leave status or other related fields.
  Run Validation Checks: After making corrections, run the HESA validation checks again to see if the error persists.
  Consult Documentation: Refer to SAP documentation or HESA guidelines for specific requirements related to leave data and HESA reporting.
  Engage Technical Support: If the issue persists after checking the data, consider reaching out to your SAP support team or a technical consultant who specializes in HESA reporting for further assistance.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Accurate reporting is crucial for compliance and funding purposes.
  SAP HR Module: The Human Resources module in SAP contains various functionalities for managing employee data, including leave management and reporting.
  Validation Rules: Familiarize yourself with the specific validation rules set by HESA for employee leave data to ensure compliance.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER320 error message.