How To Fix HRPSGB_HER322 - HESA Record Validation Check Person.BIRTHDTE.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 322

• Message text: HESA Record Validation Check Person.BIRTHDTE.3 failed

What causes this issue?

Where Person.DATEFHEI is greater than or equal to (Y1)-08-01 then
Person.BIRTHDTE must be before (Y1-15)-08-01.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER322 - HESA Record Validation Check Person.BIRTHDTE.3 failed ?

  The SAP error message HRPSGB_HER322 indicates that there is an issue with the validation of the HESA (Higher Education Statistics Agency) record, specifically related to the Person.BIRTHDTE.3 field, which refers to the birth date of a person. This error typically arises in the context of data submissions to HESA, which is a requirement for higher education institutions in the UK.
  Cause:
  The error message suggests that the birth date provided for a person does not meet the validation criteria set by HESA. Common causes for this error include:
  
  Invalid Date Format: The birth date may not be in the correct format (e.g., DD/MM/YYYY).
  Logical Errors: The birth date may indicate an impossible scenario, such as a future date or a date that suggests the person is not of a reasonable age (e.g., a birth date that makes the person less than 0 years old).
  Missing Data: The birth date field may be empty or not populated correctly.
  Data Consistency: The birth date may not align with other related data fields, such as age or employment start date.
  
  Solution:
  To resolve the HRPSGB_HER322 error, you can take the following steps:
  
  Check the Birth Date Format: Ensure that the birth date is entered in the correct format as required by HESA.
  Validate the Date: Confirm that the birth date is a valid date and does not fall in the future. It should also make sense in the context of the individual's age.
  Populate Missing Fields: If the birth date is missing, ensure that it is filled in correctly.
  Cross-Check Related Data: Review other related fields to ensure consistency and correctness. For example, check if the age aligns with the birth date.
  Use HESA Validation Tools: If available, use any HESA validation tools or reports provided by your institution or SAP to identify and correct data issues.
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines to ensure compliance.
  SAP HR Module: Understanding the SAP HR module and how it integrates with HESA reporting can help in troubleshooting similar issues.
  Documentation: Refer to SAP documentation or HESA guidelines for specific validation rules related to the Person.BIRTHDTE field.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or HESA support for further assistance.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPSGB_HER322 error.