How To Fix HRPSGB_HER303 - Only one occurrence of 02, 03, 04 or 05 can apply at same time

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 303

• Message text: Only one occurrence of 02, 03, 04 or 05 can apply at same time

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER303 - Only one occurrence of 02, 03, 04 or 05 can apply at same time ?

  The SAP error message HRPSGB_HER303 indicates that there is a conflict in the assignment of certain infotypes in the Human Resources module, specifically related to the handling of employee records. This error typically arises when there are multiple occurrences of infotypes 02 (Personal Data), 03 (Payroll Status), 04 (Organizational Assignment), or 05 (Address) that are overlapping or incorrectly configured.
  Cause:
  The error occurs when:
  
  There are multiple active records for infotypes 02, 03, 04, or 05 for the same employee at the same time, which is not allowed.
  The system is trying to create or modify an infotype record that conflicts with existing records.
  The infotype records have overlapping validity periods.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Infotype Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review the infotype records for the employee in question.
  Look for any overlapping records for infotypes 02, 03, 04, or 05.
  
  
  
  Adjust Validity Periods:
  
  If you find overlapping records, you may need to adjust the validity periods of the infotypes to ensure that only one occurrence of each infotype is active at any given time.
  
  
  
  Delete or Archive Conflicting Records:
  
  If there are unnecessary or incorrect records, consider deleting or archiving them to resolve the conflict.
  
  
  
  Consult with HR or SAP Support:
  
  If you are unsure about which records to modify or delete, consult with your HR department or SAP support for guidance.
  
  
  
  Testing:
  
  After making changes, test the process again to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures used in SAP HR to store employee-related information. Each infotype has a specific purpose and can have multiple occurrences, but certain infotypes are restricted to one active occurrence at a time.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions) to manage employee data effectively.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  
  By following these steps, you should be able to resolve the HRPSGB_HER303 error and ensure that your employee records are correctly maintained in the SAP system.