How To Fix HRPSGB_HER301 - Previous emp.Inst.code must NOT exist if prev empl not equal to 01 or 21

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 301

• Message text: Previous emp.Inst.code must NOT exist if prev empl not equal to 01 or 21

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER301 - Previous emp.Inst.code must NOT exist if prev empl not equal to 01 or 21 ?

  The SAP error message HRPSGB_HER301 indicates that there is an issue with the employee's previous employment information in the system. Specifically, it states that the "Previous employment institution code must NOT exist if previous employment is not equal to 01 or 21." This error typically arises in the context of employee data management, particularly when processing employee records in the Human Resources (HR) module.
  Cause:
  
  
  Incorrect Previous Employment Code: The error occurs when the system detects that a previous employment institution code has been entered for an employee whose previous employment status is not set to the specified values (01 or 21). 
  
  01 usually represents "Employed" and 
  21 might represent "Retired" or a similar status.
  
  
  
  Data Entry Error: There may have been a mistake during data entry, where the previous employment institution code was filled in incorrectly.
  
  
  Configuration Issues: There could be issues with the configuration of the HR module, particularly in the settings related to employment status codes and their corresponding requirements.
  
  
  Solution:
  
  
  Check Previous Employment Status: Review the employee's record to confirm the value set for the previous employment status. If it is not 01 or 21, then the previous employment institution code should be removed.
  
  
  Remove Previous Employment Institution Code: If the previous employment status is indeed something other than 01 or 21, ensure that the previous employment institution code field is left blank.
  
  
  Data Validation: Implement data validation checks in the data entry process to prevent this error from occurring in the future. This can include setting up rules that automatically check the relationship between the previous employment status and the institution code.
  
  
  Consult Documentation: Refer to SAP HR documentation or consult with your SAP HR module administrator for specific guidelines on handling previous employment data.
  
  
  Testing: After making the necessary changes, test the employee record to ensure that the error no longer appears and that the data is processed correctly.
  
  
  Related Information:
  
  SAP HR Module: This error is specific to the Human Resources module in SAP, which manages employee data, payroll, and other HR-related functions.
  Error Handling: Understanding how to handle and troubleshoot errors in SAP is crucial for maintaining data integrity and ensuring smooth HR operations.
  User Training: Providing training for users who enter employee data can help minimize errors and improve data quality.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP support team or a technical consultant for further assistance.