How To Fix HRPSGB_HER300 - Previous emp. Institution code must exist if previous employment = '01'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 300

• Message text: Previous emp. Institution code must exist if previous employment = '01'

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER300 - Previous emp. Institution code must exist if previous employment = '01' ?

  The SAP error message HRPSGB_HER300 indicates that there is an issue with the previous employment data being entered in the system. Specifically, the error states that if the previous employment type is set to '01' (which typically indicates that the employee has previous employment), then the corresponding institution code for that previous employment must be provided and must exist in the system.
  Cause:
  
  Missing Institution Code: The most common cause of this error is that the institution code for the previous employment is either missing or not entered in the system.
  Invalid Institution Code: The institution code entered may not exist in the database, meaning it has not been defined or is incorrect.
  Incorrect Employment Type: The employment type may not be set correctly, leading to the system expecting an institution code when it shouldn't.
  
  Solution:
  
  Check Previous Employment Data: Review the employee's previous employment data in the system. Ensure that the employment type is set correctly to '01' if the employee has previous employment.
  Enter Institution Code: If the previous employment type is '01', make sure to enter a valid institution code that corresponds to the previous employer.
  Validate Institution Code: Verify that the institution code you are trying to enter exists in the system. You can do this by checking the relevant configuration or master data in SAP.
  Correct Employment Type: If the employee does not have previous employment, ensure that the employment type is set to a value other than '01'.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) to check and update the employee's records.
  Configuration Settings: If you are an administrator, you may need to check the configuration settings related to previous employment in the SAP HR module to ensure that the institution codes are properly defined.
  Documentation: Refer to SAP documentation or help files for more detailed information on handling HR master data and previous employment records.
  
  If the issue persists after checking these points, it may be beneficial to consult with your SAP HR module administrator or technical support for further assistance.