How To Fix HRPSGB_HER298 - HESA Record Validation Check Person.ABLWELSH.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 298

• Message text: HESA Record Validation Check Person.ABLWELSH.2 failed

What causes this issue?

Person.ABLWELSH (Ability to teach through the medium of Welsh) must
exist for providers in Wales where any (Contract.ACEMPFUN = 1 or 3 and
Contract.TERMS = 1 or 2).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER298 - HESA Record Validation Check Person.ABLWELSH.2 failed ?

  The SAP error message HRPSGB_HER298 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record for a specific person, in this case, identified by the code "ABLWELSH.2". This error typically arises during the process of submitting HESA data, which is required for compliance with higher education reporting standards in the UK.
  Cause:
  The error can be caused by several factors, including but not limited to:
  
  Missing or Incorrect Data: Required fields may be missing or contain invalid data. This could include personal details, employment information, or course details that do not meet HESA requirements.
  Data Format Issues: The data may not be in the expected format (e.g., dates, numeric values).
  Validation Rules: The data may not comply with specific validation rules set by HESA, such as those related to student status, course codes, or funding information.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  To resolve the HRPSGB_HER298 error, follow these steps:
  
  
  Review the Error Message: Check the detailed error message for specific information about what validation check failed. This may provide clues about which data fields need to be corrected.
  
  
  Check Data Completeness: Ensure that all required fields for the HESA record are filled out correctly. This includes personal details, course information, and employment status.
  
  
  Validate Data Formats: Ensure that all data is in the correct format. For example, dates should be in the correct format (DD/MM/YYYY), and numeric fields should not contain any non-numeric characters.
  
  
  Consult HESA Guidelines: Refer to the latest HESA data collection guidelines to ensure that the data being submitted complies with their requirements.
  
  
  Use SAP Validation Tools: Utilize any built-in validation tools within SAP to check the data before submission. This can help identify issues before they result in an error.
  
  
  Correct Configuration: If the issue persists, check the configuration settings for the HESA reporting module in SAP. Ensure that all settings align with the current HESA requirements.
  
  
  Seek Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Institutions must comply with their reporting standards to ensure accurate data submission.
  SAP HR Module: The SAP HR module includes functionalities for managing employee data, payroll, and compliance reporting, including HESA submissions.
  Documentation: Always refer to the official SAP documentation and HESA guidelines for the most accurate and up-to-date information regarding data requirements and error handling.
  
  By following these steps, you should be able to identify and correct the issues causing the HRPSGB_HER298 error, allowing for successful HESA record validation.