How To Fix HRPSGB_HER297 - HESA Record Validation Check Person.ABLWELSH.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 297

• Message text: HESA Record Validation Check Person.ABLWELSH.1 failed

What causes this issue?

Person.ABLWELSH (Ability to teach through the medium of Welsh) must not
exist for providers in England, Scotland or Northern Ireland.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER297 - HESA Record Validation Check Person.ABLWELSH.1 failed ?

  The SAP error message HRPSGB_HER297 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record for a specific person, in this case, identified by the code "ABLWELSH.1". This error typically arises during the process of submitting HESA data, which is required for compliance with higher education reporting standards in the UK.
  Cause:
  The error can be caused by several factors, including but not limited to:
  
  Missing or Incorrect Data: Required fields in the HESA record may be missing or contain incorrect values. This could include personal details, employment information, or course details.
  Data Format Issues: The data may not conform to the expected format or length as defined by HESA guidelines.
  Validation Rules: The data may violate specific validation rules set by HESA, such as inconsistencies between related fields.
  Configuration Issues: There may be issues with the configuration of the SAP system or the HESA reporting module.
  
  Solution:
  To resolve the HRPSGB_HER297 error, follow these steps:
  
  Review the Error Message: Check the detailed error message for specific information about which validation check failed. This may provide clues about the exact issue.
  Check Data Completeness: Ensure that all required fields in the HESA record are filled out correctly. Pay special attention to mandatory fields.
  Validate Data Formats: Verify that the data entered conforms to the required formats (e.g., date formats, numeric values).
  Consult HESA Guidelines: Refer to the latest HESA data collection guidance to ensure compliance with their requirements.
  Use SAP Tools: Utilize SAP's built-in validation tools to check the data before submission. This can help identify issues early in the process.
  Correct Data: Make the necessary corrections to the data based on the findings from the above steps.
  Re-run Validation: After making corrections, re-run the validation check to ensure that the error has been resolved.
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide essential information on what data needs to be collected and how it should be formatted.
  SAP Support: If the issue persists after following the above steps, consider reaching out to SAP support or your internal IT team for further assistance.
  Documentation: Keep documentation of the changes made and the validation results for future reference and compliance audits.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER297 error effectively.