How To Fix HRPSGB_HER295 - HESA Record Validation Check Governor.EXPENDGOV.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 295

• Message text: HESA Record Validation Check Governor.EXPENDGOV.1 failed

What causes this issue?

Governor.EXPENDGOV, if it exists, must be on or after Y1-08-01.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER295 - HESA Record Validation Check Governor.EXPENDGOV.1 failed ?

  The SAP error message HRPSGB_HER295 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the "Governor" expenditure data. This error typically arises during the process of validating HESA returns, which are required for reporting purposes in the higher education sector in the UK.
  Cause:
  The error message "HESA Record Validation Check Governor.EXPENDGOV.1 failed" suggests that there is a problem with the data related to the expenditure on governors. This could be due to several reasons, including:
  
  Missing Data: Required fields related to governor expenditure may be missing or not populated correctly.
  Incorrect Data Format: The data entered may not conform to the expected format or data type.
  Inconsistent Data: There may be inconsistencies in the data that do not meet the validation rules set by HESA.
  Business Logic Errors: The logic used to calculate or report governor expenditure may not align with HESA's requirements.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review the Data: Check the HESA record for any missing or incorrectly formatted data related to governor expenditure. Ensure that all required fields are filled out correctly.
  
  
  Consult HESA Guidelines: Refer to the latest HESA guidance documentation to ensure that your data meets the required standards and formats.
  
  
  Data Validation: Use the validation tools provided within SAP or any external validation tools to check for errors in the data before submission.
  
  
  Correct Errors: Make the necessary corrections to the data based on your findings from the review and validation steps.
  
  
  Re-run Validation: After making corrections, re-run the validation process to ensure that the error has been resolved.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or HESA support for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding their reporting requirements is crucial for compliance.
  SAP HR Module: Familiarity with the SAP HR module and its reporting functionalities can help in troubleshooting and resolving such errors.
  Documentation: Keep documentation of any changes made to the data for future reference and audits.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER295 error message effectively.