How To Fix HRPSGB_HER293 - HESA Record Validation Check Contract.TERMS.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 293

• Message text: HESA Record Validation Check Contract.TERMS.2 failed

What causes this issue?

Where Contract.TERMS = 3(Atypical) then Contract.ACEMPFUN must not equal
4 or null. (Not an academic contract)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER293 - HESA Record Validation Check Contract.TERMS.2 failed ?

  The SAP error message HRPSGB_HER293 indicates that there is a validation issue related to the HESA (Higher Education Statistics Agency) record, specifically concerning the contract terms of an employee. This error typically arises during the process of submitting HESA data, which is required for compliance with higher education reporting standards in the UK.
  Cause:
  The error Contract.TERMS.2 failed suggests that there is a problem with the contract terms data for an employee. This could be due to several reasons, including:
  
  Missing or Incorrect Data: Required fields related to contract terms may be missing or incorrectly filled out in the employee's record.
  Invalid Values: The values entered for contract terms may not conform to the expected format or valid options defined by HESA.
  Inconsistent Data: There may be inconsistencies between the contract terms and other related data fields, such as employment type or duration.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Review Employee Records: Check the employee records for the specific individual(s) flagged by the error. Ensure that all required fields related to contract terms are filled out correctly.
  
  
  Validate Data: Ensure that the values entered for contract terms are valid according to HESA guidelines. This may involve cross-referencing with the HESA specification documents.
  
  
  Correct Inconsistencies: Look for any inconsistencies between contract terms and other related fields. For example, if the contract type indicates a fixed-term contract, ensure that the duration and end date are also correctly specified.
  
  
  Run Validation Checks: Use the SAP validation tools to run checks on the HESA data before submission. This can help identify any other potential issues.
  
  
  Consult Documentation: Refer to the HESA data collection guidance and SAP documentation for specific requirements related to contract terms.
  
  
  Seek Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or HESA support for further assistance.
  
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide detailed information on what data needs to be collected and how it should be formatted.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide updates related to HESA reporting.
  Training: Consider training sessions for HR personnel on how to correctly enter and validate employee data for HESA submissions.
  
  By following these steps, you should be able to identify and correct the issues causing the HRPSGB_HER293 error, ensuring successful HESA record validation.